Administrative Assistant

2 weeks ago

Bengaluru, Karnataka, India Align Technology Full time
Job Description

Role expectations

- Independently manage the administrative activities for the site as Site Admin
- Act as the point of contact among executives, managers, employees, and other external partners
- Coordinate with cross team, cross site and cross geo leaders and teams
- Manage various internal and external stakeholders
- Format information for internal and external communication memos, emails, presentations, reports
- Manage executives calendars and set up meetings
- Manage Infrastructure and HW procurements, creation of purchase requests and ensure to follow-up with the approvers to get a timely approval, track delivery, manage inventory
- Ability to read the contracts and submit them through CLM approvals
- Onboarding of the vendors along with privacy, security, and audit team reviews
- Arrange corporate events to take place outside of the workplace
- Make travel arrangements for international/domestic Prepare expenses and generate monthly newsletter Oversees the performance of site office staff Act as an office manager by keeping up with office supply inventory

What We're Looking For

- 8+ years of work experience as admin assistant role, Experience in managing and coordinating site administrative activities independently
- A can do attitude, high energy, and creativity are required along with organizational skills and ability to handle multiple tasks, Excellent stakeholder management
- Strong interpersonal, oral, written, and visual communication skills, with ability to present findings concisely and effectively, Strong Decision making and Problem-solving skills
- Strong time-management skills and the ability to organize and coordinate multiple projects at once
- Experience working with external Vendors
- Experience of Procurement and Inventory management
- Excellent in MS Office and other productivity tools
- Uphold a strict confidentiality
- Bachelors degree preferred

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