Administrative Assistant

6 days ago

Bengaluru, Karnataka, India Gloplax Solutions Full time ₹ 6,00,000 - ₹ 12,00,000 per year

Job Duties and Responsibilities

Executive Support:

  • Support senior executives with their calendar management, preparing standard correspondence, and general office administration
  • Handle sensitive information with the utmost discretion and integrity.
  • Serve as the primary point of contact for coordination between internal and external stakeholders.
  • Prepare and manage travel-related expense reports and reimbursements of the senior executives.

Office Administration & Operations:

  • Coordinate and manage logistics for both domestic and international travel, meetings, and conferences.
  • Provide travel support for visiting clients and external partners.
  • Facilitate visa processing for both employees and international clients.

Meeting & Event Coordination:

  • Provide comprehensive support for various meetings, including scheduling, preparing materials, and coordinating visitor logistics.
  • Assist in the planning and execution of special events and meetings involving external agencies and partners.

Required Skills & Qualifications:Experience:

  • Proven experience as an Administrative Assistant, or in a similar role supporting senior management.
  • Familiarity with the travel industry, including booking with airlines, hotels, and ground transportation.

Technical Skills:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Aptitude for learning new software and tools.

Core Competencies:

  • Communication: Excellent verbal and written communication skills with a professional and confident demeanor. Ability to interact effectively with all levels of the organization and external contacts.
  • Attention to Detail: Meticulous and thorough approach to all tasks, ensuring accuracy in scheduling, data entry, and documentation.
  • Problem-Solving: Ability to anticipate challenges, adapt to changing priorities, and find effective solutions in a fast-paced environment.
  • Time Management: Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently.
  • Confidentiality: Demonstrated ability to handle sensitive and confidential information with discretion.

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