Administrative Assistant

4 weeks ago

Bengaluru, Karnataka, India Outside ROI Full time

Job Title: Administrative Assistant

Location: Bangalore, India

Company: OutsideROI (US-based Marketing Agency)

Type: Full-Time

Experience Level: 2–5 Years

Industry: Marketing & Advertising

Job Summary:

We are seeking a proactive and organized Administrative Assistant to support our fast-paced marketing agency in Bangalore. The ideal candidate will be responsible for managing day-to-day administrative operations, supporting leadership and marketing teams, coordinating internal processes, and ensuring smooth functioning of office tasks. If you're detail-oriented, tech-savvy, and thrive in a dynamic, creative environment, we'd love to meet you.

Key Responsibilities:
  • Administrative Support:
  • Provide high-level administrative support to the leadership and marketing teams. Handle scheduling, travel arrangements, calendar management, and internal communications.
  • Project Coordination:
  • Assist in tracking project timelines, deliverables, and client communications. Follow up with teams to ensure deadlines are met.
  • Client Interaction:
  • Liaise with clients for meeting coordination, basic support requests, and documentation as needed.
  • Office Management:
  • Manage supplies, vendors, office maintenance, and ensure smooth daily operations. May support remote team logistics.
  • Data Entry & Reporting:
  • Maintain accurate records in CRMs, spreadsheets, and reporting tools. Prepare periodic reports, meeting minutes, and presentation materials.
  • Finance & HR Support (basic):
  • Assist in invoice processing, expense reports, onboarding paperwork, and timesheet collection.
  • Marketing Support (optional):
  • Support marketing team with scheduling social media posts, proofreading content, or coordinating with freelancers.
Requirements:
  • Proven experience (2–5 years) in an administrative role, preferably in a marketing, creative, or tech environment.
  • Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Notion).
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize effectively in a deadline-driven environment.
  • Attention to detail and problem-solving skills.
Nice to Have:
  • Experience working with CRMs (e.g., HubSpot, Zoho).
  • Familiarity with marketing terms or basic campaign workflows.
  • Previous experience supporting a hybrid or remote team.
Perks & Benefits:
  • Competitive salary
  • Flexible work hours & hybrid work options
  • Exposure to top-tier marketing clients and projects
  • Growth opportunities within a creative and collaborative team
About OutsideROI:

OutsideROI is a performance-driven marketing agency focused on delivering strategic, measurable results for clients across industries. We pride ourselves on creative problem-solving, data-driven execution, and a culture that fosters innovation and excellence.

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