Executive Assistant

4 weeks ago

Vadodara, India hotsourced Full time

Summary Overview: We are seeking a high-performance Executive Assistant to support the Founder in staying organised, focused, and effective across a wide range of priorities. You'll play a key role in managing the Founder’s schedule, communication, key projects, and operational initiatives. The ideal candidate is execution-driven, highly organised, tech-savvy, and eager to take ownership of critical support tasks that drive real leverage. Please note: We are not actively hiring for this position at the moment. Applications are still welcome, but responses may be delayed. Key Responsibilities: Executive Support & Calendar Management - Own the Founder’s calendar: defend focus time, time-block priorities, avoid overload - Manage inbound scheduling and optimise for strategic goals - Review and triage emails; draft responses where appropriate - Follow up with internal/external stakeholders when replies are missing or actions delayed - Proofread important documents and investor communications Task, Project & Prioritisation Support - Help organise and maintain the Founder’s task backlog - Assist with prioritisation and delegation of tasks - Follow up on meeting action points and ensure progress tracking - Help manage key quarterly company initiatives with light-touch project tracking - Support OKR tracking and reporting Administrative Operations - Prepare agendas, take meeting minutes, track follow-ups - Assist in the creation and maintenance of SOPs and internal documentation - Manage invoices and set up system integrations (e.g., Xero, GoCardless) - Research tools, draft policies, and assist with process design Travel & Event Logistics - Coordinate travel, accommodation, and team events - Proactively manage logistics for client visits in multiple cities Content, Docs, & Communication Support - Prepare agendas, take meeting minutes, track follow-ups - Assist in the creation and maintenance of SOPs and internal documentation - Create and format presentations and internal documents in PowerPoint/Google Slides - Write and schedule content (using existing tone/style guidance) - Assist in preparing investor updates and reports - Conduct research (e.g., market, tools, VCs) and summarise findings - Conduct data analysis using Excel/Sheets Skills & Competencies: Must-Have: - High attention to detail (especially with formatting, consistency, grammar) - Proficiency in PowerPoint and Excel - Excellent written communication - Task and time management - Comfortable with technology and fast learning of new tools - Discretion with confidential information - Proactive mindset with initiative to spot and solve problems Bonus: - Experience using HubSpot, Xero, GoCardless - Familiarity with AI tools (e.g., ChatGPT, Claude) for automation and content repurposing - Exposure to SaaS Work Schedule As the client is UK-based, you will be required to work in UK daytime: - Monday to Friday - 14:00 - 23:00 IST (08:30 am - 17:30 GMT) Pay & Benefits - What you’ll get in return: - Annual CTC: 8 to 12 lakhs - Fully remote role

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