Executive Assistant

5 days ago

Vadodara Gujarat, India PARUL UNIVERSITY Full time

An executive assistant provides administrative support to top-level executives or senior management within an organization. This role involves managing their schedules, coordinating meetings and events, handling communications, and performing various tasks to ensure the efficient operation of the executive's office.

**Duties and Responsibilities**:

- Schedule and coordinate appointments, and meetings for the executive. Ensure that the executive is aware of their daily agenda and has all necessary information.
- Maintain and organize the executive's files, records, and documents. Prepare and edit reports, memos, and other business correspondence as needed.
- Arrange and coordinate meetings, conferences, and events. Prepare meeting agendas, take minutes, and follow up on action items as required.
- Ensure the executive's office is well-organized and stocked with necessary supplies. Handle any office-related logistics or maintenance issues.
- Maintain confidentiality and handle sensitive information with discretion. Research and gather data as needed for projects and presentations.
- Assist with special projects and initiatives as assigned by the executive. This may involve conducting research, preparing presentations, and managing project timelines.
- Help the executive prioritize tasks and responsibilities to ensure that critical issues are addressed promptly.
- Be proficient in using office software and technology tools, such as Microsoft Office Suite, scheduling software, and communication platforms.
- Foster positive relationships with colleagues, clients, and partners on behalf of the executive.

**Qualifications**:

- Bachelor's degree or equivalent work experience.
- Previous experience as an executive assistant or in a similar administrative role.
- Strong organizational, time management, and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in office software and technology tools.
- Discretion and the ability to handle confidential information.
- Adaptability and the ability to work under pressure.
- Attention to detail and problem-solving skills.

**Job Types**: Full-time, Permanent

**Salary**: ₹150,000.00 - ₹300,000.00 per year

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (required)

Work Location: In person

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