Administrative Assistant T500-19576

4 weeks ago

Bengaluru, Karnataka, India Talent500 Full time
Talent500 is hiring for one of its Clients:

About Smith & Howard:

Founded over half a century ago, on the guiding vision of Jim Howard and Joe Smith, Smith + Howard has grown into a family of companies serving clients across the globe through our tax, accounting and advisory solutions. The company has been dedicated to empowering businesses and individuals to achieve their financial goals through their personal and responsive client service. Smith + Howard is proud to have helped countless entrepreneurs find success and build thriving businesses. At Smith + Howard's integrated Indian hub in Bengaluru, Smith + Howard Advisory LLC, is focused on ushering in the next wave of innovation in the accounting industry. If you're eager to work on challenging projects in the global audit, tax and accounting space, this is your chance to join a truly remarkable team.

Key Responsibilities:

- Payroll & Billing Support
- Review payroll previews and payroll documentation
- Monitor hours and separation deductions to prevent double deductions
- Handle last-minute payroll adjustments and notes
- Process miscellaneous payroll documents and expense reports
- Coordinate with billing team to prevent and resolve discrepancies
- Review and class vendor invoices for AP accuracy

Employee Data Management:

- Manage internal and contractor employee data updates in HRIS systems
- Internal employee onboarding and setup
- Process employment verification requests

Administrative Support:

- Process and manage AP items including classification and filing
- Handle HRIS assignment reports and documentation

Reporting and Analysis:

- Generate weekly ROI Techstack files
- Build and maintain Excel commission reports across multiple departments
- Create CSV import files and commission spreadsheets
- Produce monthly specialized client reports

Required Skills:

- Experience with HRIS systems (Bullhorn, iSolved, Employee Navigator, Bamboo preferred)
- Strong Excel skills for report building and data analysis
- Attention to detail for payroll and benefits processing
- Excellent organizational and time management abilities
- Professional communication skills for employee and vendor interactions
- Ability to handle confidential information appropriately

Working Conditions:

- Temporary position with flexible scheduling considerations
- Coordination across multiple departments and external vendors
- Fast-paced environment with varying daily priorities

Reporting Structure:

- This position will coordinate closely with payroll and billing team members, C-Level management, and various department leads while maintaining regular communication with external vendors and benefit providers.

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