Administrative Assistant

4 weeks ago

Bengaluru, Karnataka, India Trigent Software - Professional Services Full time

We're Hiring: Administrative Assistant

Bangalore | CTC: ₹11 LPA | Full-time | Mon–Fri, 8:30 AM to 5:30 PM

Do you thrive in a dynamic, fast-paced environment where no two days are the same? Are you the one people turn to when they need things done right, fast, and with flair? If yes — this one's for you.

We're looking for a smart, driven, and energetic Administrative Assistant to be the operational heartbeat for a 200+ member team. You'll be the go-to person for everything admin — from managing IT hardware and coordinating team logistics to orchestrating executive visits and morale-boosting events.

What You'll Be Doing

Your role will span across multiple touchpoints, requiring top-notch coordination, organization, and a whole lot of people savvy:

Administrative Operations

  • End-to-end admin support for a large, fast-moving team
  • Seat & location allocation, internal movement coordination
  • Handling IT hardware distribution, purchases, and asset management
  • Budget tracking, maintaining dashboards, raising purchase orders

People & Culture Support

  • Organizing team outings, morale events, and leadership visits
  • Coordinating offsites, town halls, and executive sessions
  • Managing team data like T-shirt sizes, birthdays, contact info, etc.
  • Working closely with HR, Finance, and US counterparts on key ops tasks

Executive Assistance

  • Calendar management, travel coordination, expense tracking
  • Supporting managers with daily operational tasks

Tools & Tech

  • Efficient use of HRMS, finance tools, recruiting systems
  • Strong grip on MS Office (Excel, Outlook, PowerPoint, Word)

What You Bring

You're not just organized — you're meticulously structured. You're not just supportive — you're mission-critical to team success.

  • 3+ years of experience managing admin ops for a large team
  • Excellent communication skills (written and verbal)
  • Strong Excel proficiency — VLOOKUPs and pivot tables are your friends
  • Reliable, accountable, and confidential by nature
  • Creative thinker with a solution-first mindset
  • Highly adaptable, proactive, and collaborative
  • Strong time-management skills and ability to juggle priorities
  • Empathetic, people-first approach with an eye for details

Why You'll Love This Role

  • Be the invisible force that keeps everything running like clockwork
  • Work closely with leadership and make a visible impact on the team
  • Blend of creativity, coordination, and critical thinking
  • Opportunity to collaborate with multiple cross-functional teams across cities

Ready to bring order to chaos, with a smile?

Let's connect. Click "Apply" or reach out directly — we'd love to hear from you.

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