Administrative Assistant

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether you ve got deep experience in commercial real estate skilled trades or technology or you re looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Administrative Assistant Work Dynamics What this job involves Roles and Responsibilities Assist users in requests for information and coordinates filing of information Raise POs and collect quotations on as required basis Preparing operating Expenses budget for his her managed portfolio Admin support for the client South Asia team including booking meeting rooms venues bridge meetings video conference bookings and calendaring of the team meetings and events arranging logistics for trainings meetings business quarterlies arranging food and beverage as may be required and tracking open Purchase Orders Managing entry and exit of client visitors visa letters and coordinating for any international visitors Keeping track of the client REWS assets like phones laptops etc Managing the calendar for the Client SA Director including proficiency or expertise with SharePoint Live Meeting and Communicator calendar management including coordinating complex meetings that require senior management attendance Managing the travel bookings for the team travels including visa requirements Experience with online tools such as expense reports Travel tools and Microsoft Office including Outlook Word Excel PowerPoint share points portals Managing FDO and LDO administration tasks Content Creation Compose high-quality original and well-researched written content such as blog posts articles and promotional content related to day-to-day activities in the workplace Events management Conceptualize Co-ordinate end to end Execution and close monitoring of events not limited to Booking of venue Co-ordination with vendor budget planning etc Editing and Proofreading Review edit and proofread content for grammar style clarity and consistency Ensure adherence to brand voice tone and style guidelines Sound like you To apply you need to be Qualifications Worked in the related field Demonstration of effective oral and written communication skills 3-4 years experience in Administrative Secretarial capacity Ability to plan and organize work for self and for reporting records staff Knowledge of records management principles and procedures Thorough knowledge of records systems including classification correspondence control are an advantage MS Office word excel PowerPoint and Access Communication skills to interface with various Stakeholders and mid-level management Attention to details and discipline of day-by-day work What we can do for you At JLL we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment We will empower your ambitions through our dedicated Total Rewards Program competitive pay and benefits package Apply today Location On-site -Bengaluru KA Scheduled Weekly Hours 48 Job Tags If this job description resonates with you we encourage you to apply even if you don t meet all the requirements We re interested in getting to know you and what you bring to the table JLL Privacy Notice Jones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and or overall selection process - you may email us at accomodationrequest am jll com This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL