Administration Assistant

2 weeks ago

Bengaluru, Karnataka, India Teamware Solutions Full time
Job Description

Key Responsibilities

- Provide comprehensive administrative support to a 160+ member team.
- Manage IT hardware logistics, including procurement, distribution, and inventory tracking.
- Handle procurement processes, including raising purchase orders, tracking budgets, and maintaining spreadsheets and dashboards.
- Operate HR, recruiting, and finance systems/tools to support organizational processes.
- Manage seating assignments and internal movements, ensuring efficient workspace organization.
- Coordinate team engagement activities, including organizing morale events, off-sites, goodies distribution, and supporting executive visits.
- Collect and maintain team data such as T-shirt sizes, birthdays, contact information, etc.
- Work cross-functionally with HR, Finance, Recruiting, and US-based counterparts to ensure alignment and timely execution of operational needs.
- Provide executive assistance for calendar management, travel bookings, and expense report handling.

Day-to-Day Responsibilities

- Maintain consistent support rhythm for the team and leadership.
- Collaborate regularly with global teams and local departments.
- Independently manage admin-related tasks and respond to dynamic needs.
- Flexibility in working hours may be possible depending on team requirements.
- Potential for contract extension based on performance and business need.

Preferred Qualifications

- 4+ years of experience in administration, operations, or office management.
- Advanced Excel skills including VLOOKUP, HLOOKUP, pivot tables, and reporting.
- Strong interpersonal and communication skills for working across departments.
- Experience handling procurement, event planning, and data tracking.
- Ability to work independently and multitask in a fast-paced, large team environment.

Top 3 skills:

- Good Knowledge on MS Tools ( Excel V-look up and H-Look up, PPT )
- Good Communication skills
- Admin Related Experience Level of experience with each: 4+

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