Analyst - Executive Assistant T500-12233
2 weeks ago
About the Role
Position Title: Executive Assistant to CEO
Corporate Title: Analyst
Reporting to: Vice President – General Affairs
Location: Bengaluru
Job Profile
Position Overview:
The Executive Assistant to CEO will provide high-level administrative support and perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.
Roles and Responsibilities:
- Administrative Support : Manage CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, communications, presentations, and other documents. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
- Communication Management : Act as a point of contact between CEO/DCEO and internal/external clients. Handle confidential information with discretion and ensure it is managed appropriately.
- Meeting Coordination : Organize and coordinate meetings, including preparing agendas, taking minutes, and distributing them. Ensure that CEO is well-prepared for meetings by providing necessary documentation and briefings.
- Event Planning: Plan and coordinate company events, conferences, and other functions as required. Manage event logistics, including venue booking, catering, and guest arrangements.
- Qualifications : Bachelor's degree in Business Administration, Management, or related field preferred. Minimum of 2 years of experience as an executive assistant or in a similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills. Strong written and verbal communication skills. Ability to work independently and prioritize tasks effectively. High level of discretion and confidentiality.
- Personal Attributes : Professional demeanor and appearance. Strong interpersonal skills and the ability to build relationships with stakeholders. Adaptability and flexibility to manage a dynamic work environment.
- Proactive problem-solving abilities.
Working Conditions : Part-time or Full-time position. Occasional travel may be required. May involve some overtime to meet deadlines and support the CEO.
Equal Opportunity Employer:
The Company is committed to providing equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, national origin, physical appearance, religion, gender expression, gender identity, sex, age, ancestry, marital status, disability, medical condition, sexual orientation, genetic information, or any other protected status of an individual or that individual's associates or relatives, or any other classification protected by the applicable laws.
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