Admin Assistant

Thane - Maharashtra Posted 2 days ago LEPRA Society is an organization working for people affected by Leprosy lymphatic filariasis TB HIV AIDS other NTDs and Eye Care and is governed by a board of distinguished individuals from across India About Project EpiC Meeting Targets and Maintaining Epidemic Control in India is supporting life-saving activities to maximize HIV testing and treatment for people living with HIV PLHIV in the PEPFAR priority state of Maharashtra EpiC is focused on accelerating and intensifying HIV case detection among hidden and unreached at-risk adults and youth through index testing enhanced peer outreach approach EPOA social network strategies SNS and virtual outreach LEPRA will work in nine PEPFAR US President s Emergency Plan for AIDS Relief priority districts of Maharashtra namely Pune Thane Nashik Ahmednagar Sangli Satara Solapur Kolhapur and Raigad The position is for immediate employment The Admin Assistant will support the smooth functioning of project operations by providing administrative clerical and logistical assistance This role is crucial in ensuring effective documentation coordination and support to project staff The Admin Assistant will have the following responsibilities 1 Support in maintaining the books of accounts for the project and manage day to day transactions 2 Support in recording of all transactions in computer based accounting system Tally in accordance with generally accepted accounting practices and ensure proper documentation of all transactions 3 Ensure timely payment of payment requests from vendors partner organizations etc in connection with all programme related activities 4 Ensure all bills related to travel hotel bookings conferences etc are reviewed and processed for payment on time 5 Prepare Monthly Quarterly Annual financial reports in the approved manner and suggest corrective actions in case of variances 6 Ensure timely submission of Tax report to FHI 7 Coordinate facilitate in internal and external audits on timely basis QUALIFICATIONS EXPERIENCE AND SKILL-SET B Com with 8 years experience or MBA from a recognized institution with atleast 3 years experience in Finance management and Administrative functions preferably in an NGO or health sector or in any Global Fund projects Skill set required 1 Strong interpersonal and communication in local language 2 Ability to multitask and work in a team-oriented environment 3 Commitment to confidentiality ethical standards and NGO values 4 Sensitivity to issues related to HIV AIDS gender and marginalized communities 5 Demonstrate comprehensive knowledge of Administatration throughout the project life cycle 6 Support in preparing budgets and reporting formats 7 Support in internal and external audits 8 Good liaison with government departments banks and other stake holders 9 Procurement of stationery and other sundry items 10 Maintaining stocks and supply to Projects 11 Coordinate with outside government offices banks 12 Arranging for submission and collecting documents as per department requirements 13 Travel booking if any 14 Proficiency in verbal and written communication in English 15 Good IT awareness and computer skills 16 Ability to travel Please note that we can communicate only with shortlisted candidates at every stage of the selection process Remuneration Rs 30 000 - Per Month on Consultancy basis HOW TO APPLY If you have the skills and necessary experience and are interested in this position please forward your application along with covering letter and detailed resume in the specified format downloaded from www leprasociety in Get Involved - career column to hrd leprahealthinaction in specifying the REF NO AAEPI871 Post applied for on or before the due date LEPRA Society is an equal opportunity employer LEPRA Society s management reserves the right to modify the contents of this position description at any time