Accounts And Administration Assistant

Accountability objectives typically revolve around ensuring the smooth functioning of administrative processes and supporting the overall organizational goals especially general administration of the office document management data entry data management and reporting it to the management The job involves travelling to local areas as per requirement for providing administrative support to the management The key responsibilities of an Office administrator include 1 Administrative Support Provide general administrative support to the organization including minutes of meetings and maintaining office supplies 2 Document Management Organize and maintain files records and documents related to the NGO s operations projects and stakeholders This may include both physical and electronic filing systems 3 Data Entry and Reporting Assist in data entry tasks of Logistics Inventory Co-ordination with transporter and courier maintain accurate and timely input of information into systems and generate reports as needed 4 Financial Support Collaborate with the finance department to process invoices track expenses and maintain financial records 5 Event Coordination Assist in organizing events conferences workshops and meetings This may involve logistical arrangements coordinating with participants preparing materials and providing on-site support 6 Office Management Oversee the day-to-day operations of the office including managing office equipment coordinating repairs and maintenance and ensuring a clean and organized work environment 7 Volunteer and Intern Management Coordinate with the office manager in onboarding interns new recruits 8 Support to Management Provide administrative assistance to the management team including calendar management meeting coordination and preparing reports Required Qualification and Skills Education A high school or equivalent is typically required for an Office Admin role However an additional diploma in office administration or a related field is desirable with minimum 1 year experience in a similar role Skills required 1 Administrative Skills Strong administrative and organizational skills are essential This includes proficiency in managing calendars scheduling appointments coordinating meetings handling correspondence and maintaining accurate records 2 Computer Proficiency Proficiency in using office productivity software such as word processing spreadsheet and presentation applications e g Microsoft Office Google Suite Knowledge of databases email systems and other relevant software is also beneficial 3 Communication Skills Excellent written and verbal communication skills are crucial Office Administrators often interact with internal staff and visitors 4 Attention to Detail Office Admins are responsible for maintaining accurate records managing documentation and handling financial transactions Attention to detail is essential to ensure accuracy and prevent errors 5 Time Management The ability to prioritize tasks manage multiple deadlines and work efficiently is crucial in handling the varied responsibilities of an Office Admin Effective time management skills help ensure that tasks are completed promptly and effectively 6 Problem-Solving Abilities Office Admins may encounter various challenges in their role The ability to identify problems analyze situations and propose solutions demonstrates proactive problem-solving skills that contribute to a smooth office operation 7 Confidentiality Office Admins often handle sensitive information such as financial records employee data and confidential documents 8 Adaptability The ability to adapt to changing priorities handle unexpected situations and work in a dynamic environment is essential for an Office Admin Flexibility and a willingness to learn and take on new tasks contribute to success in this role Job Types Internship Contractual Temporary Pay 8 933 78 - 15 000 00 per month Experience Microsoft Office 1 year Preferred total work 1 year Preferred Work Location In person