Administrative Associate

1 week ago

Hyderabad, Telangana, India MMS Holdings Full time

Are you looking to join a company where your contributions truly matter and where you ll be part of a supportive innovative team MMS is a award-winning data-focused clinical research organization CRO We pride ourselves on being a Great Place to Work certified organization recognized for our exceptional culture and industry best employee retention rate We support the pharmaceutical biotech and medical device industries with our proven scientific approach to complex trial data and regulatory submission challenges With a global footprint across four continents MMS not only maintains an industry-leading customer satisfaction rating but also fosters a collaborative and inclusive work environment where employees can thrive Join us at MMS and be part of a team that is shaping the future of clinical research Discover more about our exciting opportunities and why MMS is a great place to advance your career Visit or follow MMS on Responsibilities Organizing company meetings including scheduling travel scheduling meetings sending reminders organizing catering and preparing minutes and action items as directed Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate team Overseeing housekeeping and security services Managing administration and maintenance related vendors Maintaining inventory of housekeeping material stationary and other required provisions and ordering material from vendors as needed Formatting company CVs and maintaining signed copies of position descriptions Completing expense reports for management Running high-level office errands for example arranging materials from print shops food or beverages for meetings arranging access and proximity cards for new hires visitors etc Providing administrative support by collecting and analysing information and drafting letters documents and other communication including those of a sensitive confidential or non-routine nature Prioritizing conflicting needs handling matters expeditiously and proactively and following through to successful completion often with deadline pressures Building and maintaining a network of relationships e g leadership team leadership teams direct reports Operations etc to obtain information and assistance as required Assisting with IT tasks as needed Assisting with special projects and performing other job functions as assigned Job Requirements This is a full-time office-based role in Hyderabad Hitech City Bachelor s degree in Administration Business or related experience preferred 1 - 4 years of experience in an Administrative or HR Coordinator position preferred Time management and ability to meet deadlines Good verbal and written communication skills Strong organizational skills and ability to multitask Ability to work independently in a fast-paced environment and demonstrate the ability to multitask Strong customer and service focus Possess a high degree of initiative sound judgment and sensitivity in managing highly confidential materials with absolute discretion Problem-solving and decision making Proactivity and self-direction Interpersonal skills Proficiency with MS Office Applications Please consider your application unsuccessful if we do not reach out to you within 14 days of your submission

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