Senior Specialist, Bid Support

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether you ve got deep experience in commercial real estate skilled trades or technology or you re looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Title Senior Specialist Bid Support Reporting to Assistant Manager Bid Centre of Excellence Key stakeholders Sales Enablement Director Sales Leads Subject-Matter-Experts Solution and Pricing Teams Design Leads Direct reports Not applicable Duties responsibilities What this job involves - A Senior Specialist is responsible for end-to-end completion of RFPs RFIs responses within the necessary timescales while working alongside stakeholders from Sales Sales Enablement Business and Support Functions S he should review and analyze client RFP documents to understand key deliverables required of JLL s cross-functional teams Lead Go No-Go Kick-off and check-in calls coordinating with specific stakeholders for input and act as the main contact-point for process execution Ensure compliance with all RFP requirements and guidelines while gathering all pertinent documents and creating the response document Manage the bid portals to submit response and provide regular updates to Bid Managers Directors on project s success and updates Maintain Gantt workflow charts to map out current projects and expected closure timelines Display proactive approach to working with Bid Managers Directors and Business Development Teams Collaborate with Graphic Design to oversee the production of graphics charts and other visuals to align with the client s requirements and branding Liaise with departments such as HR Finance Legal and Compliance for accurate responses and firm policies for submission Work with the respective KM teams to ensure relevant and up-to-date documents collaterals are available and in the correct format and branding Manage and coordinate the final review production sign-off and submission of proposal Work with the Solution Proposal teams to maintain a record of bids responded and which business we have won lost Compile bid statistics and metrics tracking reporting such as Time taken to respond Resource and other utilization statistics Identify improvement areas to close bid response drafts faster Manage document storage and version control within the proposal process in order for various teams to have relevant documentation readily available for completion and future reference Review knowledge base and proposal baselines to provide initial draft response options based on the RFP s requirements Capture Proposal team s feedback on completed drafts Key skills 8-12 years of relevant experience in a professional services firm Excellent written verbal and interpersonal communications and presentation skills Strong project management capabilities in order to plan organize and oversee complex processes from start to finish Collaborative with exceptional stakeholder management skills including the ability to communicate directly and clearly while motivating cross-functional teams to meet deadlines Strong research and analysis skills proficient in gathering and synthesizing relevant information to support client requests Proficiency and confidence with various platforms and online tools such as MS Office suite SharePoint etc Proactive and resourceful able to problem solve for unexpected challenges or questions that arise during the proposal process Strategic thinking to align bid team s inputs with client needs and efficiently allocate resources throughout the proposal process enhancing the JLL s competitive position High attention to detail ability to conduct final formatting spelling and consistent tone reviews with consistent high-quality deliverables Able to work on strict turnaround times Able to quickly understand complex processes and create process data-flow systems maps process mapping and documentation Highly organized and able to manage multiple tasks deadlines and competing priorities Employee specification Post-Graduate Experience in Bid Management Support from a reputed firm Someone who is organized and resourceful and can effectively project manage the bid process particularly around setting strict deadlines and holding stakeholders accountable Has experience in confidently managing competing priorities of stakeholder sitting across regions Knowledge Content Management experience will be a plus Location On-site -Gurugram HR Scheduled Weekly Hours 40 Job Tags JBS If this job description resonates with you we encourage you to apply even if you don t meet all the requirements We re interested in getting to know you and what you bring to the table JLL Privacy Notice Jones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and or overall selection process - you may email us at accomodationrequest am jll com This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL