Bidding Assistant

2 weeks ago

Gurgaon, India Mace Full time

The opportunity

This is an opportunity to grow your career with a market-leading multi-national project management consultancy.

The bid team delivers smart, compelling, consistent, client-focused documents and presentations. Also supports further business development activities through compliance monitoring, the creation and regular update of leads, bids, capability documents and presentations.

Project: Various projects to support the bids of the India business.

A bid assistant will usually work closely with the bid manager or bid coordinator and will assist them in developing a proposal structure. The role also requires either writing new content or reviewing and editing previously written content where necessary, working with other bid team members to produce written bid responses and presentation collateral in line with deadlines. The role won’t only involve writing content for use in the bid, but also presentations and all supporting documentation, ensuring a cohesive and consistent approach. The person will also serve as an independent Bid Manager on smaller or fewer complex bids.

Your responsibilities will include:

- Analysing tender documents to define client requirements, and deliverables, set deadlines and owners.
- Owning the bid programme, highlighting interdependencies and monitoring/reporting on progress.
- Supporting the bid process - participating in bid kick-off / regular progress meetings.
- Supporting the bid team through mid-bid / site/progress meetings.
- Appropriate dissemination and communication of client tender clarifications and facilitation of appropriate action in response.
- Copying and editing responses to ensure compliant, compelling, benefits-driven copy.
- Working knowledge for advanced calculation, data analysis, consolidation and validation.
- Creating impactful, well-designed bid documentation for submission.
- Supporting bid submissions with relevant photography and supporting graphical / infographic tools.
- Ensuring all required reviews and adjudication / sign-offs are achieved.
- Taking the lead in the bid programme, ensuring content is fully compliant, and quality checked to deliver a bid to the deadline.
- Producing and designing presentation slides and leaving behind the content.

About you

You have a relevant graduate degree. You have a high standard of written English, skilled in editing copy to correct grammar, spelling and punctuation. You have the skill to manage delivery through colleagues, including technical employees at all levels, bid colleagues, marketing and communications and external suppliers. You have an understanding of the real estate, property and infrastructure industry.

You have strong organisational skills, Microsoft Office Suite, and advanced skills in MS Excel. You have the ability to establish and maintain cooperative working relationships with team, colleagues and consultants/suppliers and stakeholders in a professional, consistent manner. You are Flexible and open to changing priorities and managing multiple tasks simultaneously within compressed timeframes. You have experience translating business/brand strategy to content/communications.

You are digitally savvy, can build lasting client relationships, and provide support to strong, motivated teams. You have experience writing and proofreading bid content in a construction or consultancy background and be hungry to grow your career and enjoy the opportunities Mace has to offer.

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