Executive Assistant

Company DescriptionVisa is a world leader in payments and technology with over 259 billion payments transactions flowing safely between consumers merchants financial institutions and government entities in more than 200 countries and territories each year Our mission is to connect the world through the most innovative convenient reliable and secure payments network enabling individuals businesses and economies to thrive while driven by a common purpose - to uplift everyone everywhere by being the best way to pay and be paid Make an impact with a purpose-driven industry leader Join us today and experience Life at Visa This position will provide executive support to the Cybersecurity Bangalore office This is an individual contributor role responsible for performing business admin functions and providing executive support to members of the Cybersecurity Bangalore Leadership Team Essential Functions xc2xb7 Primary function consists of providing general administrative support to the departmentxc2xb7 Act as a liaison problem solver and facilitator for the departmentxc2xb7 Establish and maintain effective and cooperative professional business relationships with all levels of management employees and outside contactsxc2xb7 Perform team support duties including ordering office supplies booking meeting rooms processing training registrations and updating distribution listsxc2xb7 Help plan onsite and offsite team meetings and events including coordinating conference room set-up catering A V and other logistical arrangementsxc2xb7 Provide on-location support for team activities such as group meetings and team outingsxc2xb7 Coordinate on-boarding of new employees and contractors and associated trackingxc2xb7 Assist with space management workspace move requests and submit facilities work ordersxc2xb7 Keep team common areas such as break rooms scrum areas and meeting rooms tidyxc2xb7 Assist with travel arrangements for team and visiting team membersxc2xb7 Assist with developing and updating PowerPoint presentations Excel spreadsheets and other charts and documents in support of team activitiesxc2xb7 Provide support for misc projects and initiativesxc2xb7 Create purchase requisitions and assist staff with expense reporting and Finance issuesxc2xb7 Partner and coordinate workload with other team members and provide backup support when neededxc2xb7 This role will require off-hours work and responsiveness as well as occasional errandsThis is a hybrid position Hybrid employees can alternate time between both remote and office Employees in hybrid roles are expected to work from the office 2-3 set days a week determined by leadership site with a general guidepost of being in the office 50 or more of the time based on business neeQualificationsBasic Qualifications Must have a High School diploma or equivalent or relevant work experience Preferred Qualifications 2 or more years of work experience Customer service-focused with a professional presence and a confident and approachable personality Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information Strong communication skills both written and verbal and ability to operate effectively and efficiently in a challenging fast-paced environment Proficient in managing executive calendars and organizing worldwide travel Skilled in Microsoft Outlook Word Excel PowerPoint and SharePoint Experience with Oracle iExpense and iProcurement helpful Ability to multi-task assist multiple team members at the same time and prioritize work effectively Detail-oriented and able to complete work assignments with a high degree of quality Demonstrated initiative flexible highly organized and can anticipate and resolve problems before they escalate History of creative problem solving ability to work well collaboratively and under pressure Experience with event planning and project coordination highly desired Additional InformationVisa is an EEO Employer Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran status Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law