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Executive Administrative Assistant

7 months ago

Kandivali West Mumbai Maharashtra, India Nobtech Enterprise Full time

**Key Responsibilities**:

- **Administrative Support**:

- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Handle incoming and outgoing communications on behalf of executives.
- **Meeting Coordination**:

- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Ensure meeting materials are prepared and distributed in advance.
- **Travel Management**:

- Arrange and manage travel itineraries, accommodations, and transportation for executives.
- Prepare and process expense reports and reimbursement requests.
- **Project Management**:

- Assist in planning and executing special projects and events as required.
- Track project progress and provide regular updates to the executive team.
- **Office Management**:

- Oversee office supplies and equipment, ensuring availability and functionality.
- Liaise with vendors and service providers to ensure smooth office operations.
- **Confidentiality**:

- Handle sensitive information with the highest level of confidentiality and discretion.

**Qualifications**:

- Proven experience as an administrative assistant or in a similar role, preferably supporting senior executives.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.

**Key Competencies**:

- Proactive and self-motivated with a can-do attitude.
- Strong problem-solving skills and the ability to anticipate needs.
- Excellent interpersonal and communication skills.
- High level of integrity and ability to maintain confidentiality.
- Adaptability and ability to work under pressure.

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹25,000.00 per month

**Benefits**:

- Food provided
- Provident Fund

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person