Administration Assistant
7 months ago
Roles & Responsibilities
Administrative Support:
- Manage day-to-day administrative tasks, including but not limited to handling
correspondence, managing calendars, and organizing meetings.
- Maintain office supplies inventory and reorder supplies as needed.
- Assist in the preparation of reports, presentations, and documents.
- Coordinate with various departments to facilitate efficient workflow.
Travel Arrangements:
- Arrange travel itineraries for employees, including flights, accommodations,
transportation, and visas.
- Ensure travel plans align with company policies and budgetary constraints.
- Coordinate travel logistics and provide necessary documentation and
information to travelers.
- Manage travel-related expenses and reimbursement processes.
- Stay informed about travel advisories, weather conditions, and other factors that
may impact travel plans.
Vendor Management:
- Identify and evaluate potential vendors for AMC services based on their
expertise, track record, and pricing.
- Negotiate contracts, service level agreements (SLAs), and pricing terms with
selected vendors.
- Ensure that contracts are comprehensive, legally compliant, and aligned with
organizational requirements.
- Collaborate with vendors to develop mutually beneficial partnerships and
optimize service delivery.
Document Management:
- Maintain electronic and physical filing systems, ensuring documents are
organized and easily accessible.
- Assist with document preparation, formatting, and distribution.
- Ensure compliance with document retention policies and confidentiality
protocols.
Event Coordination:
- Assist in the planning and execution of company events, including
meetings, workshops, and social gatherings.
- Coordinate venue bookings, catering, equipment rentals, and other
logistics.
- Provide on-site support during events to ensure they run smoothly.
Visitor Management:
- Greet and assist visitors, clients, and vendors in a professional and
courteous manner.
- Manage visitor sign-in procedures and issue visitor badges.
- Coordinate with internal departments to ensure visitors are properly
escorted and accommodated.
Qualification:
- Bachelor's degree in Business Administration, Office Management, or related field
preferred.
- Proven experience in administrative support roles or office management.
- Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and office
equipment.
- Excellent communication and interpersonal skills.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Attention to detail and accuracy in data entry and document management.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Flexibility to adapt to changing priorities and work independently or as part of a
team.
- Minimum 2 yrs experience in admin work.
Salary Range
- Min 20k to 50k depending on experience & expertise.
**Salary**: ₹25,000.00 - ₹50,000.00 per month
Schedule:
- Day shift
**Education**:
- Bachelor's (preferred)
**Experience**:
- total work: 1 year (preferred)
**Language**:
- Hindi (preferred)
- English (preferred)
Ability to Commute:
- Andheri West, Mumbai, Maharashtra (required)
Ability to Relocate:
- Andheri West, Mumbai, Maharashtra: Relocate before starting work (required)
Work Location: In person
**Speak with the employer**
+91 8799147303
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