Executive Assistant to Md
7 months ago
**About Medulla Communications**
Medulla Communications is among the most awarded healthcare advertising agencies globally since 2015 - over 20 awards including a Grand Prix at the leading awards like Cannes Lions Health, Clio, Global, LIA, and Spikes.
Medulla’s work across brands demonstrates how creativity and effectiveness work together. This reflects in Medulla being **#4 Most Effective Independent Agency of 2019(Effie’s)** **and #4 Specialist Agency of 2019 globally (WARC)**; at the same time it’s the only agency globally to have featured in the **top three agencies of the year between 2015 and 2017**, including being the **Healthcare Agency of the Year in 2016 at the Cannes Health Lions**.
While Medulla is focused on the healthcare advertising and communications alone, within this space we provide end-to-end services (including creative, advertising, digital platform development and CME certification to name a few) for all target audiences.
The agency’s philosophy is four short words - **Inhale science, exhale creativity**.
This translates into the Client Servicing, Medical and Creative teams working together at every stage of the communication development.
The 15 year-old agency provides end-to-end advertising services to leading pharma, consumer healthcare and medical device brands in India, US, EMEA and APAC markets.
Reports to: Managing Director
Job Location: Santacruz (E), Mumbai
Qualification: Any Graduate Degree
Experience: Minimum 5 years.
**Job responsibilities & Deliverable**:
**As a EA**
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
- Maintains customer confidence and protects operations by keeping information confidential.
- Making CC payment for MD’s Personal Accounts.
- Prepares reports by collecting and analysing information.
- Filing, Record keeping.
- Contributes to team effort by accomplishing related results as needed.
- Calendar Management.
- Acting as a first point of contact: dealing with correspondence and phone calls
Managing diaries and organising meetings and appointments, often controlling access to the manager/executive
- Coordinating with the manager/executive of important tasks and deadlines
- Liaising with staff, suppliers and clients
- Collating and filing expenses
- Miscellaneous tasks to support MD, which will vary according to the sector and to the MD’s remit, e.g. completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research
- Any other work provided by MD on day to day basis.
**Admin**
- Office maintenance & Housekeeping Coordination
- Ensures operation of equipment by completing preventive maintenance requirements; following instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Ticket booking
- B ’day, Farewell celebration
- IT & Vending Machine, AC, Office Electrical Fittings - Laptop/PC/Mac/IMac/Microsoft office renewal (Coordination)
- AMC-Follow ups
- Rental Agreement (preparing and maintaining)
- Couriers (Coordination)
- Vendor Development, Negotiation, quality checks and pricing
- Renewal of Shops and estb (BMC Licence)
- Fire Safety Compliance
- Admin Budgets
**Key Skills**:
Eye for detailing, Familiarity with business software such as Microsoft Office with an ability to become familiar with firm-specific programs and software, A high level of confidentiality, Excellent interpersonal and customer-facing skills, Strong communication skills, both written and verbal, flexibility and willingness to learn.
Pay: ₹500,000.00 - ₹600,000.00 per year
**Benefits**:
- Health insurance
Schedule:
- Day shift
-
Executive Assistant to Md
7 months ago
Bhandup, Mumbai, Maharashtra, India Jobflip Full time**POSITION - EXECUTIVE ASSISTANT TO THE MANAGING DIRECTOR** **Responsibilities**: 1. Manage the MD's calendar, schedule appointments, and coordinate meetings, ensuring efficient use of time and resources. 2. Act as the primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate. 3. Prepare and edit...
-
Executive Assistant to Md
6 months ago
Bhandup, Mumbai, Maharashtra, India Jobflip Full time**POSITION - EXECUTIVE ASSISTANT TO THE MANAGING DIRECTOR** **Responsibilities**: 1. Manage the MD's calendar, schedule appointments, and coordinate meetings, ensuring efficient use of time and resources. 2. Act as the primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate. 3. Prepare and edit...
-
Executive Assistant to Md
6 months ago
Bhandup, Mumbai, Maharashtra, India Jobflip Full time**POSITION - EXECUTIVE ASSISTANT TO THE MANAGING DIRECTOR** **Responsibilities**: 1. Manage the MD's calendar, schedule appointments, and coordinate meetings, ensuring efficient use of time and resources. 2. Act as the primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate. 3. Prepare and edit...
-
Executive Assistant to Md
6 months ago
Bhandup, Mumbai, Maharashtra, India Jobflip Full time**POSITION - EXECUTIVE ASSISTANT TO THE MANAGING DIRECTOR** **Responsibilities**: 1. Manage the MD's calendar, schedule appointments, and coordinate meetings, ensuring efficient use of time and resources. 2. Act as the primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate. 3. Prepare and edit...
-
Executive Assistant to Md
4 weeks ago
Mumbai, Maharashtra, India Swati Energy & Projects Pvt Ltd Full time**Skill Set Required** - Most important skill we look up to is EXCELLENT FOLLOW UP SKILLS. - Should have 3-5 years of experience as an assistant or secretary to the MD of a company. - Has steady experience in admin, coordinating, assisting, secretarial. **Responsibilities** - Follow UP on behalf of MD. - Calendar management for MD. - Aid MD in preparing for...
-
Executive Assistant to Md
1 month ago
Mumbai, Maharashtra, India Gilpin Travel Management Full timeWe are Hiring Executive Assistant To Managing Director Location - Andheri **Roles and Responsibilities** - Manage the MD’s calendar, schedule meetings, and organize appointments. - Coordinate travel arrangements including booking flights, hotels, and transportation. - Prepare meeting agendas, take minutes, and follow up on action points. - Maintain the...
-
Executive Assistant to Founder
6 months ago
Dadar, Mumbai, Maharashtra, India DreamsAI Innovation Pvt. Ltd. Full timeReporting directly to the Founder & MD, The Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant is responsible for providing a variety and range from routine to complex administrative, clerical and office duties, including oral and written communications, business contacts, calendar, meetings, travel...
-
Executive Assistant to Md
6 months ago
Andheri East, Mumbai, Maharashtra, India Idam Infrastructure Advisory Pvt. Ltd. Full timeDesignation**:Executive Assistant to MD** Location**:Mumbai** Educational Qualification**:Bachelor's degree or its equivalent is required. An MBA/MMS is considered an added advantage** Experience**:Up to 2 years** Remuneration**:At par with industry standards** **Job Profile**: - Manage the MD's calendar, schedule appointments, and coordinate meetings,...
-
Executive Assistant to Md
3 months ago
Vikhroli, Mumbai, Maharashtra, India Anahad Full timeWith the vision to deliver quality medicine to patients, Anahad was launched. We are Mumbai's fastest-growing distributor and are direct stockists of almost all MNC Pharma companies. Catering to more than 2000 pharmacies and growing day by day. **Key Responsibilities**: **Calendar Management**: - Manage and coordinate the MD’s calendar, ensuring all...
-
Executive Assistant to Md
7 months ago
Mumbai, Maharashtra, India Electromech Infraprojects Pvt Ltd Full time**HR Contact Number - 84258 42750** **Roles and Responsibilities**: - Attend all internal and external meetings with MD, ensure meeting agendas, MOMs are in place. Follow up with various stakeholders in the organization for any open points. - Undertake some internal strategic projects as required in the organization related to operations, HR, change...
-
Executive Assistant to Md
6 months ago
Mumbai, Maharashtra, India Indo Global esupport Pvt Ltd Full time**Job description** We need Executive Assistant that will work directly with the Managing Director and will be responsible for supporting the planning, administration, communication, reporting and following up the needs of the Managing Director undertaking a variety of tasks to support his vision, strategy and tactics. The job responsibility will be...
-
Executive Assistant to Md
6 months ago
Chembur, Mumbai, Maharashtra, India Electromech Infraprojects Pvt Ltd Full time**Have minimum 4 years of experience in handling secretarial functions in MD/ Chairman's office.** **Excellent speaking & writing skills.** **Knowledge in advance MS Excel is preferred.** **Roles and Responsibilities**: - Attend all internal and external meetings with MD, ensure meeting agendas, MOMs are in place. Follow up with various stakeholders in...
-
Executive Assistant to Md
3 months ago
Lower Parel, Mumbai, Maharashtra, India Wave HR & Advisory Pvt. Ltd. Full timeJob Profile : EA to the Managing Director Company : Investment Banking Job Description: Position would be full time, work from office. As an executive assistant for MD, incumbent responsibilities would include: 1. Managing schedules: Organizing meetings, appointments, and travel arrangements for the MD and Directors. 3. Administrative support: Assisting...
-
Executive Assistant to Md
6 months ago
Mumbai, India Fast Track Jobs Full timeWe Requires **Executive Assistant** to MD for a Tiles Company at **Andheri West** **Title : Executive Assistant - Female** Location: Andheri Salary - up to 45-50K (Nego) **Experience - 3 years** Objectives of this role - Support the primarily and provide additional support to executive team members, as directed, to ensure that company goals and...
-
Executive Assistant to Md
7 months ago
Mumbai, Maharashtra, India H R Organo Chem Pvt Ltd Full timeWe are having an urgent opening for Executive Assistant to M.D for at Churchgate ,Mumbai location 1. To manage the following for the top management (reporting authority): a) Their daily Calendar b) Schedule meetings / appointments c) Make travel arrangements d) Take Dictations e) Prepare or draft confidential documents 2. Able to do...
-
Executive Assistant to Md
3 weeks ago
Mumbai, Maharashtra, India TAD International Business Services Pvt. Ltd. Full timeWe're Hiring: Executive Assistant to MD Location: Vile Parle (East), Mumbai (Preferred: Between Dadar to Borivali) Qualification: Any Graduate (Female Only) Experience : 5+ Years (Age: Up to 35) Key Responsibilities: - Manage meetings, appointments, and travel itineraries. - Organize and retrieve personal and business documents. - Handle phone calls and...
-
Executive Assistant to Md
1 month ago
Mumbai, Maharashtra, India DV Consultancy Full timePosition: - **Executive Assistant to MD** Job Location: - **Vile Parle (east) Mumbai.** Location Preferred: - **between** **"Dadar" to "Borivali"** Qualification: - **Any Graduate** Exp: - **5+ Years and above** **Notice period**:Immedaite to 15 days. - Schedule meetings and appointments and manage travel itineraries - Document Management (personal &...
-
Executive Assistant to Md
6 months ago
Mumbai, Maharashtra, India De Evaluation Full time**Job Description: Executive Assistant To Managing Director** - MBA(Finance) with extraordinary analytical aptitude, project coordination_ - Generating questions out of box. Co-ordination. Reporting to Owners. Executing MOM_ - Assisting ownerson on F&A matters - Profitability, Business Analysis, Market trend - Project Co-ordination - New Manufacturing...
-
Executive Assistant to Md
6 months ago
Ramdaspet, Nagpur, Maharashtra, India Now Zone Full time* Looking out for an Executive Assistant to MD *Good knowledge in the domain of Sales, Marketing and Finance **Job Types**: Full-time, Permanent **Salary**: ₹10,000.00 - ₹20,000.00 per month Work Location: In person
-
Ea to Md
3 months ago
Mumbai, Maharashtra, India optimhire inc. Full timeJob Summary: The Executive Assistant (EA) to the Managing Director (MD) provides high-level administrative support, ensuring the efficient operation of the MD's office. This role involves managing schedules, coordinating meetings, handling correspondence, and assisting with various tasks to enable the MD to focus on strategic responsibilities. Key...