Executive Assistant

1 month ago

Gurugram Haryana, India Winsmart Jobs Full time

**Key Responsibilities**:
**Human Resources (HR) Management**:
**Training & Development**: Develop and implement training programs to foster employee skills and professional growth.

**Event Organization**: Plan and coordinate internal workshops, team-building activities, and company events.

**CRM Management**: Maintain and manage customer relationship management systems to ensure efficient client interactions.

**Office Administration**:
**Office Layout & Maintenance**: Manage the office layout and ensure the proper functioning of equipment such as air conditioners, electronics, and furniture. Arrange for repairs and maintenance as needed.

**Vendor Management**: Manage vendor relationships, including contracts and negotiations with maintenance teams, service providers, and office suppliers.

**Purchasing**: Oversee the procurement of office supplies, including stationery, pantry items, first aid kits, and other necessities.

**File Management**: Organize and manage all physical and digital office files to ensure efficient record-keeping.

**Business Development & Communications**:
**Communications**: Facilitate internal and external communications, ensuring clarity, professionalism, and timeliness.

**Business Development Support**: Assist in business development initiatives by providing administrative support and coordinating communication between departments

**Travel & Event Management**:
**Travel Coordination**: Manage travel arrangements including bookings, visa appointments, itineraries, and expense reporting for leadership and team members.

**Event Planning**: Organize events, conferences, offsites, and dinners, handling logistics, contracts, budgeting, and venue coordination.

**Annual Offsite**: Lead the planning and execution of the company's annual offsite, managing budgeting, venue selection, and activity planning

**Executive Support**:
**Calendar Management**: Manage the Managing Director’s calendar, schedule meetings, and coordinate appointments.

**Meeting Management**: Plan and organize meetings, prepare minutes, and ensure follow-up on action items.

**Secretarial Duties**: Provide comprehensive administrative support including document preparation, correspondence, and managing claims/reimbursements for leadership.

**Expense Reporting**: Oversee company credit card usage, reconcile expenses, and ensure timely reporting.

**Operational Excellence**:
**Guest Management**: Ensure a warm and professional reception for all incoming guests and manage their requirements.

**SOP Development**: Regularly update and create standard operating procedures (SOPs) for key functions like investor onboarding, hiring, and vendor negotiations to drive operational improvements

.**Qualifications and Skills**:
Proven experience as an Executive Assistant, Office Manager, or similar role.

Excellent organizational and multitasking skills.

Strong communication skills, both written and verbal.

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and CRM systems.

Ability to maintain a high level of confidentiality.

Strong attention to detail and problem-solving skills.

Ability to work independently and handle multiple priorities.

**Education and Experience**:
Bachelor’s degree in Business Administration or a related field is preferred.

Minimum of 5 years of relevant experience in executive assistance or office administratio

**Job Types**: Full-time, Permanent

Pay: ₹700,000.00 - ₹800,000.00 per year

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Education**:

- Bachelor's (required)

**Experience**:

- total work: 5 years (required)

**Language**:

- English (preferred)

Work Location: In person

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