Administrative Assistant

2 months ago


Kakkanad Kochi Kerala, India MindLabs Systems Full time

Kakkanad, Cochin
- Administrative support
- Communication Skill
- Microsoft Office Suite

**Role Overview**:
**Key Responsibilities**:

- Provides administrative support to ensure efficient operation of the (virtual) office.
- Develop and maintain a filing system
- Answers phone calls and schedule meetings
- Takes detailed meeting minutes
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Supports the team by performing tasks related to organization and strong communication.
- Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Contributes to team effort by accomplishing related results as needed.
- Update and maintain office policies and procedures
- Maintain contact lists for customers and vendors
- Submit and reconcile expense reports

**Qualifications**:

- Proven experience in an administrative role, preferably in a corporate environment.
- Strong written and verbal communication skills in English.
- Ability to prioritize tasks, manages time effectively, and meets deadlines in a fast-paced environment.
- Meticulous attention to detail and accuracy in all work performed.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment and software.
- Discretion and professionalism when handling confidential information.
- Collaborative attitude with the ability to work effectively both independently and as part of a team.



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