Administrative Coordinator

2 months ago


Bengaluru, India Bangalore School of Speech and Drama Full time

**Roles and Responsibilities**

Administrative Coordinator

**Day to Day Admin**
- Handle Admissions Start to end
- Handle all Parent queries
- Ensure Report Cards are ready and teachers finish and hand over report cards according to schedule
- Ensure Office is always stocked with supplies for Teachers to conduct classes smoothly
- Discuss and organise Promotions of students with the Director
- Plan the macro and micro calendars for the year with the Director

**Communication**
- Inform parents of any difference in fee post promotion
- Event-based communication to parents
- Design basic collateral
- Calendar
- Summer workshop poster
- Annual day programme
- Social Media posts for special events, registrations and vacancies

**Production**
- Inform parents of audition dates and instructions for the same
- Print and hand out production forms based on Directors requirement
- Keep a tally of production sales.
- Work closely in terms of change in schedule in regular classes due to production, with the stage manager

**Annual Day**
- Ensure Booking for the annual day is done well in advance
- Be the point of contact for venue tech to ensure all technical aspects are present for the day of show
- Communication with parents about costume and instructions for annual day.
- Help manage bookings of the studio for house and parents rehearsals
- Ensure newly promoted students have been allotted to houses
- Prepare house list to be handed over to the director
- Plan roles and responsibilities of all for the day of the show with Director
- Bring on board parent volunteers
- Ensure all material is ready for the annual day

**LAMDA Exam**
- Ensure all student names are spelt correctly when submitting to LAMDA
- Inform parents of their child’s LAMDA grade and fee for the exam
- Collect LAMDA files before the exam
- Once exam timetable is finalised, print and ensure everyone has a copy

**Communication Exam**
- Inform parents of dates of exam and tasks
- Prep grading criteria for teacher
- Print mark sheets and certificates for exam
- Post exam tally all marks in an excel sheet

**Summer Workshop**
- Prepare Scripts for Summer Workshop. Write the character’s costume and basic props at the back of the script
- Ensure all material is ready for the summer workshop
- During the workshop, try to finish the registration and admission process for those who want to continue post-Summer Workshop

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹30,000.00 - ₹40,000.00 per month

Schedule:

- Day shift

**Speak with the employer**
+91 7406129314
Expected Start Date: 23/01/2023



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