EHS Administration Coordinator

2 weeks ago

Bengaluru Karnataka, India iCRC Full time

**Role Title**

**EHS Administration Co-ordinator, iCRC AU**

**Staff**:

- Reporting to EHS Manager in the AU
- Office location: iCRC Noida or Bengaluru

**Objectives**:
To deliver administrative tasks carried out by members of the AU Environment, Health & Safety (EHS) Team.

**Responsibilities**:
The person will be responsible for assisting with daily ongoing administrative tasks which include:

- Review and Acceptance of Work Orders (WOs):

- Efficiently review and accept Work Orders in client portals, such as Corrigo Pro, etc.
- Reconcile information with UBW PS Work Orders to ensure accuracy and consistency.
- Client Communication Management:

- Monitor daily client communications through portals and triage messages to the relevant team.
- Respond directly to minor administrative requests and flag more technical issues for Project Manager attention.
- Coordination with Project Managers:

- Collaborate with relevant Project Managers on a weekly basis to review portal activity and communications requiring their attention.
- Provide necessary information and support to ensure effective project management.
- Evidence Upload and Closeout Preparation:

- Upload relevant evidence against Work Orders in client portals, including training reports and deliverables.
- Prepare documentation for closeout once invoiced, ensuring all necessary information is accurately recorded.
- Internal Tracker Maintenance:

- Maintain internal trackers containing training schedules, contract tracking, and follow-ups on action items.
- Ensure data accuracy and completeness in trackers to support decision-making processes.
- To provide support for other ad/hoc duties within the team as and when required.

**Minimum Qualifications**:
‘University degree/Diploma qualifications would be advantageous.

A’ level English or equivalent

**Required Experience**:
This person should be a capable, methodical administrator able to follow defined processes as well as being able to work under own initiative.
- At least 2 years’ minimum experience in administration or secretarial duties
- Familiarity with navigating client & procurement portals would be an advantage.
- Proven ability to communicate in English openly and to proactively share knowledge.
- Possess a professional, confident manner.
- Able to work remotely from team environment.

**Desirable Experience**:
At least 2 years’ experience working in a large (500+ people) organisation.
- Knowledge of SharePoint
- General technical knowledge of working through systems

**Personal**:

- Good communication and interpersonal skills
- Teamwork ethic
- Attention to detail.
- Flexibility and adaptability
- High degree of self-motivation and ability to motivate others.
- Ability to work under pressure and with minimum of supervision.
- Organisation, prioritising and managing multiple commitments.
- Respect for deadlines and achieve targeted results whilst working individually.
- Confident in dealing with senior staff.
- Self-motivated and able to take the initiative.
- Enthusiasm and ‘continuous improvement’ drive

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