Conference Coordinator

1 month ago


Andheri Mumbai Maharashtra, India The Hotel Firm Full time

Job Title: Conference Reservation Coordinator

**Job Description**:
The Conference Reservation Coordinator plays a pivotal role in organizing and coordinating all aspects of conferences and events hosted by the company or organization. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The Conference Reservation Coordinator will work closely with Hotels, vendors, clients, and internal teams to ensure seamless execution and successful outcomes for each conference.

**Responsibilities**:
Conference Planning: Collaborate with Hotels, Clients and internal stakeholders to develop comprehensive conference plans, including scheduling, budgeting, and logistics.

Venue Selection: Research and identify suitable venues for conferences based on event requirements, capacity, location, and budget considerations.

Reservations and Bookings: Initiate and manage the reservation process for venues, accommodations, and any required conference services (e.g., audio-visual equipment, catering).

Attendee Management: Oversee attendee registration and communication, ensuring timely responses to inquiries and providing necessary information to participants.

Vendor Coordination: Liaise with external vendors, suppliers, and service providers to negotiate contracts, secure necessary services, and ensure timely delivery.

Logistics Management: Coordinate transportation, signage, seating arrangements, and other logístical details to ensure a smooth flow of the conference.

Budget Tracking: Monitor and manage the conference budget, tracking expenses and ensuring adherence to financial guidelines.

On-Site Support: Be present on the day(s) of the conference to oversee setup, registration, and any on-site issues that may arise.

Post-Conference Evaluation: Conduct post-conference evaluations to gather feedback from participants, vendors, and stakeholders to identify areas for improvement.

Documentation: Maintain detailed records of conference arrangements, vendor contracts, and other pertinent information for future reference.

Communication: Communicate regularly with all stakeholders, including clients, vendors, and internal teams, to provide updates and address any concerns.

Problem-solving: Identify potential challenges and proactively develop solutions to ensure the success of the conference.

Qualifications:

- Proven experience in conference planning and coordination, preferably in a corporate or organizational setting.
- Excellent organizational and time-management skills.
- Strong negotiation and communication abilities.
- Attention to detail and ability to handle multiple tasks simultaneously.
- Ability to work effectively under pressure and adapt to changing circumstances.
- Customer-focused with a keen sense of hospitality and professionalism.

**Salary**: From ₹25,000.00 per month

Schedule:

- Day shift
- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Andheri, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 1 year (preferred)

**Speak with the employer**
+91 8828175988



  • Andheri, Mumbai, Maharashtra, India MX Business Media Full time

    **Conference Producer Profile**: The Conference Producer will be responsible for conceptualising, planning, and executing conferences, seminars, and events at MX Business Network Pvt Ltd. His/her primary goal will be to create and deliver engaging, informative, and valuable conferences on steel construction that attract attendees (architects, consultants,...

  • Conference Manager

    2 weeks ago


    mumbai, India Retail Jeweller India Full time

    CompanyDescription: The RetailJeweller India is a media company dedicated to the Indian andMiddle East gems and jewellery industry based in Mumbai. Thecompany publishes The Retail Jeweller Magazine and Market Tabloidevery two months which is read across 603 cities and towns ofIndia. They also organize the Retail Jeweller India Awards the mostprestigious and...


  • Vikhroli, Mumbai, Maharashtra, India Internet and Mobile Associations of India Full time

    CONFERENCE TEAM INTERN Location - Mumbai Immediate joining About us Role - The Conference Team Intern will play a vital role in supporting the successful execution of IAMAI conferences and events. **Responsibilities-** Assist with conference logistics, including venue sourcing, vendor selection, and budgeting. Support with speaker coordination and...


  • Vikhroli, Mumbai, Maharashtra, India Internet and Mobile Association of India Full time

    CONFERENCE TEAM INTERN Location - Mumbai Immediate joining About us Role - The Conference Team Intern will play a vital role in supporting the successful execution of IAMAI conferences and events. **Responsibilities**: - Assist with conference logistics, including venue sourcing, vendor selection, and budgeting. - Support with speaker coordination and...

  • Conference Producer

    1 month ago


    mumbai, India Antal International Full time

    Job Description THE ROLE:   Identifying relevant themes for Major Conference.   Drafting concept notes.  Understand advanced contemporary business issues.   Writing or commissioning promotional material.   Creating content based on research and interaction with Industry.   Creating invites for speakers, jury members,...

  • Conference Producer

    15 hours ago


    Mumbai, India ABEC Exhibition & Conferences Pvt. Ltd Full time

    **HR Desk**: - ABEC, believes that each team member makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities outlined in a job description. Therefore, this job description is designed to outline primary duties, qualifications, and job scope, but not limit the employee or the organization to...

  • Conference Producer

    2 weeks ago


    mumbai, India ITP Media Group Full time

    Job Description ITP Media Group reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency. We are one of the largest media companies in the Middle East, with a portfolio of...


  • Pune, Maharashtra, India Hilton Full time

    With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of...

  • Conference Producer

    1 month ago


    Mumbai, India ITP Media Group Full time

    ITP Media Group reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency. We are one of the largest media companies in the Middle East, with a portfolio of more than 80...

  • Conference Producer

    4 weeks ago


    Mumbai, India ITP Media Group Full time

    ITP Media Groupreaches an audience of more than 104.6 million people across theMiddle East and beyond through its leading websites portals socialmedia platforms events conferences award ceremonies magazines booksand social media influencers agency. We are one of the largestmedia companies in the Middle East with a portfolio of more than 80brands. These...


  • Mumbai, Maharashtra, India Framestore Full time

    **Framestore is a fast paced, dynamic and fun post-production company producing world-class visual effects for films. We are currently looking for a Department Coordinator for our Mumbai office.** **The department coordinator works directly with the Department Managers (DMs) to maintain and support the artists/staff within the departments; to provide...


  • Mumbai, Maharashtra, India Viacom18 Full time

    The Facilities and Corporate Services Team at Viacom18 serves as the backbone of the Organisation by providing necessary support and infrastructure including management of food & beverages, travel, concierge, housekeeping, renovation, periodic maintenance and general operations to function effectively. If this journey with the F&CS Team on streamlining soft...

  • Sales Coordinator

    4 weeks ago


    Mumbai, Maharashtra, India Sc placement services Full time

    A Sales Coordinator plays a crucial role in supporting the sales team and ensuring smooth operations within a sales department. Here's a typical job description for a Sales Coordinator: **Job Title: Sales Coordinator** **Job Summary**: The Sales Coordinator assists the sales team in achieving sales targets and ensures efficient coordination of all...

  • Sales Coordinator

    4 weeks ago


    Santacruz, Mumbai, Maharashtra, India Ace Consultants Full time

    WE ARE HIRING Job designation: - Sales Coordinator Job location: - Santacruz, Mumbai **Salary**: - 30,000 - 35,000 **Experience**: - Total experience: - 5 years of experience in sales coordination, administrative support, or customer service roles. - Minimum experience: - 2-3 years experience in sales coordination or similar role Education: -...

  • Office Coordinator

    4 weeks ago


    Nagpur, Maharashtra, India Infitech Human Resources Service Pvt. Ltd. Full time

    A leading Insurance Company in India is hiring an Office Coordinator for Nagpur, Maharashtra. **Responsibilities**: - Manage the schedule for all company conference and meeting rooms, ensuring that executive meeting needs are always met - Ensure that all company-wide internal correspondence is distributed as paper memos and also posted on the company...

  • Event Coordinator

    2 weeks ago


    Kandivali, Mumbai, Maharashtra, India Share India Securities Ltd Full time

    Job Description: Event Coordinator We are searching for a dynamic individual to join our team as a Stock Market Events and Social Media Coordinator. This role is integral to our mission of providing valuable knowledge and insights into the stock market through events, social media, and webinars. Responsibilities: Event Coordination: Plan, organize, and...

  • Office Coordinator

    1 month ago


    Thane District, Maharashtra, India Fablab Engineering India Pvt Ltd Full time

    Position: Office Coordinator Role Overview: The Office Coordinator plays a vital role in ensuring the smooth functioning of the office operations. This position involves managing administrative tasks, coordinating office activities, and providing support to various departments. The Office Coordinator will be responsible for maintaining an organized and...


  • Vikhroli, Mumbai, Maharashtra, India Internet and Mobile Associations of India Full time

    Assist senior team members with event planning, logistics, and execution. - Manage event databases and registration processes. - Support all functions to drive project targets - Assist with research and identification of potential speakers and sponsors. - Coordinate with vendors for basic supplies and services. - Help with pre-event execution and post-event...

  • Office Coordinator

    4 weeks ago


    Mumbai, India Gennext Strategy Advisors Full time

    Greetings from the Gennext Strategy Advisers. We have an opening for the Office Coordinator **Company Name**: Konnect Global **Location**: Mulund West, Mumbai **Experience**: 0 - 3 Years of Experience **Educational Qualification **:Graduation **Key skills **:Good Communication, Maintaining the people, Coordination. **Responsibilities for office...

  • Office Coordinator

    4 weeks ago


    Mumbai, India Gennext Strategy Advisors Full time

    Greetings From Gennext Strategy Advisors We have an opening for the Office Co-ordinater **Company Name**: Konnect Global **Location**: Mulund West, Mumbai **Experience**: 0 - 3 Years of Experience **Educational Qualification **:Graduation **Key skills **:Good Communication, Maintaining the people, Coordination. **Responsibilities for office...