Executive Assistant to The CEO

3 weeks ago

Mumbai, India Integrity National Corporation Full time

**Job Timing - 6:00 PM to 3:00 AM Indian Standard Time**

Title: Executive Assistant to the CEO

Reports To: Chief Executive Officer

Job Location: Remote - India

The following summary is intended to describe the general nature and level of work performed. The statements below are not intended to be construed as an exhaustive list of responsibilities, knowledge, skills, and abilities for this position.

**SUMMARY**:
The Executive Assistant will provide high-level administrative support to the Chief Executive Officer (CEO) in all aspects of the company operations and functions. This individual must have strong organizational skills as well as actual direct experience in multitasking in an office setting.

**DUTIES & RESPONSIBILITIES**:

- Assist the Chief Executive Officer (CEO) with company operations and executive support functions.
- Represent the CEO by being the point of contact among executives, employees, clients, and other external partners.
- Manage the CEO’s appointments and calendar.
- Perform clerical and daily administrative tasks including drafting letters, memos, invoices, reports, and other documents requested by the CEO.
- Coordinate with all levels of management as needed to complete projects assigned by the CEO.
- Coordinate and make travel arrangements for the CEO.
- Schedules and attends meetings on behalf of the CEO, takes notes and records minutes.
- Receives incoming communication or memos on behalf of the CEO, reviews contents, determines importance and summarizes and/or distributes contents to appropriate staff.
- Finalize tasks and correspondence as requested by the CEO.
- Performs office tasks including maintaining records and performing basic bookkeeping.
- Performs additional duties as assigned by the CEO. Successfully perform all tasks in the 30/60/90/365 plan.

**REQUIRED SKILLS/ABILITIES**:

- Excellent English skills.
- Excellent verbal and written communication skills.
- Excellent organizational skills and diligence.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and stressful environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Experience in maintaining and updating contact management systems/databases.
- Proficiency with internet research and preparing reports.
- Strong interpersonal skills and ability to establish a positive rapport with internal and external associates.
- Demonstrated ability to focus on details of day-to-day issues independently.
- Ability to assume responsibility with minimum direct supervision.
- Highly motivated, organized and works well with critical deadlines.
- Maintain accurate and up-to-date virtual files.
- Maintain a virtual research library.
- Research projects: current news, issues relevant to projects, extract data from various sites
- Positive attitude and excellent teamwork skills
- Ability to meet new challenges with an open mind and an optimistic response.
- Ability to take initiative by anticipating customer needs.
- Commitment to delivering quality service that meets or exceeds expectations.
- Ability to improve standardized best practices and service deliveries to accomplish firm goals.

**EDUCATION AND EXPERIENCE**:

- A college degree in Business Administration is highly desirable.
- Five plus years’ executive assistant experience desired. Minimum one year experience as a virtual assistant.
- Advanced knowledge of MS Office including Microsoft Word, Excel, Outlook, and PowerPoint
- Ability to multitask.
- Excellent interpersonal and communication skills with personnel at all levels are a must.
- Positive attitude and excellent teamwork skills

**MAJOR GOALS**:

- To manage INC’s projects effectively and develop new goals and objectives within the realm of our business.
- To achieve required margin levels.
- To deliver the product or service to meet or exceed our customers’ needs, expectations and standards.
- To develop personnel and strive to ensure their success.

**SUBORDINATE GOALS AND KEY RESULTS**:

- Incorporate the use of MS Power BI, Clean Telligent and other software throughout the company to help increase efficiency and maintain records for tracking.
- Help collect, clean, analyze, and visualize data to create dashboards and maintain these reports that can be used to help INC make better business decisions.

**KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED**:

- Demonstrated ability to handle multiple projects and details simultaneously.
- Requires self-direction, tact, diplomacy and a clear, courteous and professional manner when dealing with the public.
- Must demonstrate a clear knowledge of laws, regulations, and guidelines within industry to ensure compliance with regulatory agencies and organizations.
- Ability to develop and implement strategic plans to increase efficiency and effectiveness within the assigned facilities.
- Must demonstrate advanced knowledge of MS Office including

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