Executive Assistant to CEO

7 days ago

Mumbai, Maharashtra, India GNH India Pharmaceuticals Limited Full time
**Job Description:
- **Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

**Roles and Responsibilities:
- **
Executive Support

  • Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travelrelated meetings.
  • Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating winwin situations for direct access to the CEO's time and office.
  • Communicates directly, and on behalf of the CEO, with Board members, donors, Foundation staff, and others, on matters related to CEO's programmatic initiatives.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
  • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.
  • Successfully completes critical aspects of deliverables with a handson approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and followsthrough on projects to successful completion, often with deadline pressures.

Board Support and Liaison

  • Serves as the CEO's administrative liaison to GNH India Pharmaceuticals Limited's board of directors
  • Assists board members with travel arrangements, lodging, and meal planning as needed
  • Maintains discretion and confidentiality in relationships with all board members
  • Adhere to compliance with applicable rules and regulations set in by laws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.

Senior Management Liaison

  • Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
  • Assists in coordinating the agenda of senior management team meetings and offsites, and allstaff meetings
  • Facilitates crossdivisional coordination of travel and outreach plans

Communications, Partnerships, and Outreach

  • Ensures that the CEO's bio is kept updated and responds to requests for materials regarding the CEO and the organization in general
  • Edits and completes first drafts for written communications to external stake holders

Strategic Initiatives

  • Works with the Strategic Initiatives team in coordinating the CEO's outreach activities
  • Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships
  • Edits all, and creates acknowledgement letters from the CEO to donors

Qualifications

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
  • Expert level written and verbal communication skills
  • D

  • Executive Assistant to CEO

    7 days ago

    Navi Mumbai, Maharashtra, India Pioneer Management Consultant Full time

    Employment Type: PermanentKey Skills: Executive Assistant,Calender Management,Travel Management,Meetings,Presentation Skills,CommunicationLocation: Navi MumbaiFunctions: OperationsDetail Job Profile:About Company: Waste Water Treatment companyPosition:Executive Assistant to CEOLocation:Navi MumbaiCriteria:B.B.A with 1+ year of exp in Executive Assistant or...

  • Executive Assistant to CEO

    7 days ago

    Mumbai, Maharashtra, India WHITE FORCE OUTSOURCING SERVICES PRIVATE LIMITED Full time

    POSITION - Executive Assistant to CEO Work Experience: 3+ yrs Work Mode: In Office JOB DESCRIPTION ? Complete a broad variety of administrative tasks that facilitate the CEO to effectively lead the organisation, including: assisting with special.]["Any Graduate"]3-10

  • Executive Assistant to CEO

    7 days ago

    Mumbai, Maharashtra, India Decimal Point Analytics Full time

    Job Title/Designation:Executive Assistant for CEO /DirectorsThe Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and...

  • Executive Assistant to CEO

    7 days ago

    Mumbai, Maharashtra, India Yuva Parivartan Full time

    Designation: Executive Assistant to CEONo of Positions: 1Work Location: Mumbai Key Responsibilities: The daily routine of an executive assistant's typical duties include taking meeting minutes, write reports, prepare correspondence and prioritize items that need attention.Analyze data and prepare presentations.Compiled and prepared reports/presentations...

  • Executive Assistant to The CEO

    7 days ago

    Mumbai, Maharashtra, India MetaEngine Pte Ltd Full time

    Requirements: Manage the CEO's calendar, schedule meetings and appointments, and make travel arrangements Draft and edit correspondence, reports, and other documents Coordinate and support the CEO in meetings and events, including preparing agendas, taking minutes, and following up on action items Conduct research and prepare materials for presentations,...

  • Executive Business Assistant to the CEO

    7 days ago

    Mumbai, Maharashtra, India Safeway Concessions Full time

    Executive Business Assistant to the CEO1. Support the CEO ina. Asset Managementb. Strategic Initiativesc. Productivity Enhancement initiativesd. Interaction with various stakeholders2. Prepare management briefings , updates for the investors3. Support CEO in meeting various identified actions to ensure that the asset management is in line with the concession...

  • Executive Assistant to CEO

    7 days ago

    Mumbai, Maharashtra, India Walking Tree Full time

    About Us:We are a luxury jewellery global powerhouse, with over 120 years of legacy and 3 design studios catering to retailers globally, along with building human-centric brands Her Story and Unsaid for consumers. Our aim is to make jewelry more relevant to the evolving new customer, with superior craftsmanship and stories told in design. We do this with a...

  • Executive Assistant to CEO

    7 days ago

    Mumbai, Maharashtra, India DC Consultants Full time

    Opening: 1 Nos Job ID:Employment Type:Full Time- Reference:Work Experience: 3.0 Year(s)To 5.0 Year(s)- CTC Salary: 3.60 LPA TO 4.80 LPA- Function: Admin/Secretarial/Front Office- Industry: Chemicals/PetroChemical- Location: MumbaiPosted On: 22nd Apr, 2024We have an urgent opening for the position of Executive Assistant to CEO for a reputed manufacturing...

  • Executive Assistant to CEO

    7 days ago

    Mumbai, Maharashtra, India GoComet India Pvt. Ltd. Full time

    KRA:Working as Executive Assistant for CEO, will play important role in the company's operations and driving the strategic vision forwardComplete ownership on the tasks assigned and autonomy of the sameCollaboration would be the key part of the job as would be working on multiple projects wherever the CEO is involved ranging from Operational activities to...

  • Executive Assistant to CEO- Andheri

    7 days ago

    Mumbai, Maharashtra, India Kaapro Management Solutions Full time

    Opening: 1 Nos Job ID:Employment Type:Full Time- Reference:Work Experience: 2.0 Year(s) To 3.0 Year(s)- CTC Salary: Not Disclosed by Recruiter- Function: Admin/Secretarial/Front Office- Industry: Real Estate/Property- Qualification: Any - Any Graduation; Any - Any Post-Graduation- Location: MumbaisuburbsPosted On: 11th Sep, 2023Key Responsibilities and...

  • Executive Assistant for CEO

    7 days ago

    Mumbai, Maharashtra, India Florican Enterprises Full time

    Mumbai, Bandra WestJob Responsibilities: Act as the point of contact among CEO and staff Relationship building with clients and other external partners Manage information flow in a timely and accurate manner Manage CEO's calendars and set up meetings acc. Prepare reports. Create PowerPoint presentations when need be. Format information for internal...

  • Executive Assistant to CEO

    7 days ago

    Mumbai, Maharashtra, India TriEdge Solutions Full time

    Position:- Executive Assistant To CEO**Work Type: - **Content & Report Writing, Digital & Social Marketing, Market & Competitor Analysis- **Education Level:- **Under Graduate/Post School (Degree Course(s))- **Gender:- **Any**Position Rewards: - **- **Position Financial Rewards: **Paid-FixedRange MonthlyJob Types: Full-time, InternshipContract length: 2...

  • Executive Assistant to CEO

    7 days ago

    Mumbai, Maharashtra, India OASIS Full time

    From 8 to 10 year(s) of experience- ₹ 10-12 Lacs P.A. Mumbai (All Areas)Roles and ResponsibilitiesTo ensure confidentiality of data and information Ability to take and record dictation for letters, reports, and other correspondence and to transcribe these notes into finished copy, depending upon position Delivery of daily, weekly, monthly and annual...

  • Executive Assistant to CEO

    7 days ago

    Mumbai, Maharashtra, India ET Edge (Times Of India Group) Full time

    Executive Assistant to CEOWorldwide Media is a Times of India Group Company, and we offer Indian readers an ensemble of magazines, ranging from Indian favorites like Femina,Filmfare and GoodHomes, to international bestsellers like Home & DesignTrends, Grazia; and we have a presence in the B2B magazine space as well. We also own a number of large on-ground...

  • Executive Assistant

    7 days ago

    Mumbai, Maharashtra, India Experian Full time

    JOB DESCRIPTION | Executive Assistant to MDWe are looking for an Executive Assistant who enjoys problem-solving and taking on new challenges.You must have a strong background in MS Office, travel arrangements (domestic and international), calendar management and have excellent communication and presentation skills.You have keen attention to detail and the...

  • Executive Assistant

    7 days ago

    Mumbai, Maharashtra, India Omnicom Media Group India Full time

    We are looking for an Executive Assistant based out of Mumbai who will be responsible for comprehensive support to the executive, enabling them to focus on their core responsibilities and maximizing their efficiency and productivity. Responsibilities: Managing the complex schedules, scheduling meetings, appointments, and events, and ensuring there are no...

  • Executive Assistant

    7 days ago

    Mumbai, Maharashtra, India Headphone Zone Full time

    As the Executive Assistant to the CEO at Headphone Zone, you will play a pivotal role in (CCFDR) Communication, Calendar management, Follow up, Delegation, and Research for the CEO. You will be the right hand to Headphone Zone's CEO, Raghav, enabling him to focus on strategic initiatives and key responsibilities.Job Roles and Responsibilities:- Calendar...

  • Executive Assistant

    7 days ago

    Navi Mumbai, Maharashtra, India Reserve Bank Information Technology Private Limited (ReBIT) Full time

    Executive AssistantJob TitleExecutive Assistant - CEOReporting StructureThe role is part of Corporate Centre verticalEducationAny GraduateMBA in HR will be given preferenceExperience/Qualifications: 4 to 10 years as executive assistant Good experience in managing schedules, drafting, reviewand send communication on behalf of CEO or Vertical head. Excellent...

  • Executive Assistant to CEO

    7 days ago

    Mumbai, Maharashtra, India Ultra Media & Entertainment Pvt. Ltd Full time

    2. To provide administrative support in the delivery of assignments and initiatives on behalf of the CEOs office as and when required like follow-up and completion of departmental work plans.Salary: Up to ₹35,000.00 per monthSchedule: Day shiftApplication Question(s): What is your monthly expected salary?Education: Bachelor's (preferred)Experience:- total...

  • Chief Of Staff TO CEO

    7 days ago

    Mumbai, Maharashtra, India ImpactGuru Full time

    Job Title:Chief of StaffLocation: Mumbai - WFODepartment: Cofounders officeReports to: Chief Executive Officer (CEO)Salary band : 20 LPA to 30 LPAJob Summary:ImpactGuru is seeking a dynamic and strategic Chief of Staff to work closely with the CEO and senior leadership team. The ideal candidate will come from a product-based company and have extensive...