Executive Assistant to Chairman

6 months ago

Charni Road Mumbai Maharashtra, India ALL INDIA GEM & JEWELLERY DOMESTIC COUNCIL Full time

**All India Gem & Jewellery Domestic Council**

All India Gem And Jewellery Domestic Council is a national trade federation established with the objective to address the industry, its functioning and its cause with a 360° approach to promote and progress its growth, while protecting the industry’s interests. As a self-regulated trade body, GJC, since the last 18 years, has been serving as a bridge between the Government and the trade as well as undertaking various initiatives on behalf of and for the industry.

GJC represents the interests of over 3 lakh gem and jewellery businesses from across the country. GJC represents various industry segments such as Manufacturers, Retailers, Wholesalers, Allied, gold, silver, platinum, diamonds, Gem stones, machinery, etc. including the entire industry value chain from bullion to retail.

As an Executive Assistant, you will be responsible for providing high-level

administrative support to executives within the organization. Your role will involve

managing schedules, coordinating meetings and events, handling correspondence,

and performing various tasks to ensure the smooth functioning of the executive's

office. You will serve as a primary point of contact between the executive and

internal/external stakeholders, exercising discretion and professionalism in all

interactions.

**Key Responsibilities**:
1. Calendar Management:

- Efficiently manage the executive's schedule, including scheduling

meetings, appointments, and travel arrangements.
- Coordinate with other team members and departments to ensure

alignment of schedules and priorities.

2. Communication:
and responding appropriately.
- Draft and prepare documents, presentations, and reports on behalf of

the executive.

3. Meeting Coordination:

- Organize and schedule meetings, both internal and external, ensuring

all necessary arrangements are made.
- Prepare agendas, take meeting minutes, and follow up on action items

as required.

4. Travel Arrangements:

- Arrange travel accommodations, including flights, hotels, and

transportation, for the executive and other team members as necessary.
- Prepare travel itineraries and ensure all travel-related logistics are in

place.

5. Administrative Support:

- Perform general administrative tasks such as filing, data entry, and

expense management.
- Handle confidential information with discretion and maintain strict

confidentiality at all times.

6. Relationship Management:

- Build and maintain positive relationships with internal and external

stakeholders.
- Serve as a liaison between the executive and various departments,

ensuring effective communication and collaboration.

7. Special Projects:

- Assist with special projects and initiatives as assigned by the executive,

providing research, analysis, and administrative support as needed.

**Qualifications**:

- Proven experience as an executive assistant or similar role, preferably

supporting C-level executives.
- Excellent organizational and time management skills, with the ability to

prioritize tasks and meet deadlines.
- Strong communication skills, both written and verbal, with a professional and

courteous demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and

other relevant software.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently with mínimal supervision and as part of a team.
- Flexibility to adapt to changing priorities and work in a fast-paced

environment.
- Bachelor's degree or equivalent experience preferred.

Pay: ₹25,000.00 - ₹35,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

**Experience**:

- total work: 4 years (required)

Work Location: In person

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