Bidding Assistant

7 months ago

Gurugram Haryana, India Mace Full time

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about or purpose, culture, and priorities, visit our strategy site.

Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The project:
Our values shape the way we consult, and define the people we want to join us on our journey, they are:

- Safety first - Going home safe and well
- Client focus - Deliver on our promise
- Integrity - Always do the right thing
- Create opportunity - for our people to excel.

Supports the bid lead and bid managers with coordination and administration across the work winning lifecycle, delivering tender responses in line with the company’s brand, position and processes.

Supports the bid lead in translating win strategies and business objectives into smart, compelling, consistent, customer-focused, error-free documents and presentations, project managing activity through department bid plans and escalating risk to bid lead where required.

You’ll be responsible for:

- Follows established processes to develop and deliver high quality, client focused proposal.
- Coordinates project/bid, analysing tender documents to define client requirements, deliverables, set deadlines and owners.
- Supports the bid programme, highlighting interdependencies and monitoring/reporting on progress.
- Appropriate dissemination, communication of client tender clarifications and facilitation of appropriate actions in response.
- Gathers and issues any clarifications required to the client.
- Proof/copy edit responses to ensure compliant, compelling, benefits-driven copy.
- Ensures all required reviews and adjudication/sign-offs are achieved in line with Mace Way Engage.
- Coordinates the creation of additional supporting content - printed models/video/large-format printing/presentations.
- Facilitates, records and shares lessons learnt/best practices.
- Supports improvement activities and projects which may be focused on improving work winning team performance, or competence and capability.
- Works collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You’ll need to have:

- Good organisational and project coordination skills.
- Very high standard of written English, skilled in editing copy to correct grammar, spelling and punctuation with the ability to shape compelling responses.
- Empathy - guardian of client drivers.
- Positive challenge - driving getting the best out of the team.
- Influence - ability to lead the room.
- Proficient in the use of MS Office.
- Degree in a relevant discipline or comparable professional experience (or equivalent).
- Proactive, positive and organised.
- Strong attention to detail and error-free delivery.
- Flexible and open to changing priorities and managing multiple tasks simultaneously within compressed timeframes.
- Ability to exercise judgment to solve tactical problems where the answer is not apparent.
- Consistently professional appearance, attitude and approach.

LI-Onsite

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