Executive Administrative Assistant

2 months ago


Basavanagudi Bengaluru Karnataka, India Karishya Solutions PVT LTD Full time

**Job Summary**:
Years of experience - 7+
The Executive Administrative Assistant will provide high-level administrative support to the Managing Director and other senior leaders as needed. The role involves managing complex calendars, coordinating travel and events, maintaining business contacts, and ensuring effective communication and confidentiality. This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a dynamic environment.

**Key Responsibilities**:
**1. Calendar and Schedule Management**:

- Manage and coordinate complex calendars for the Managing Director and senior leaders.
- Schedule and organize meetings, including agenda preparation, minute-taking, and tracking action items until resolution.
- Arrange domestic and international travel, including flights, accommodations, and local transport, and handle visa processing and Forex arrangements.

**2. Communication and Correspondence**:

- Draft and proofread correspondence, reports, and presentations.
- Manage all business communications and documentation with discretion and confidentiality.

**3. Office and Administrative Management**:

- Maintain and update business contact folders and other essential documentation.
- Provide administrative support, including filing, document management, and office supply coordination.
- Handle personal errands and family-related tasks for executives as required.

**4. Meeting and Event Coordination**:

- Plan and coordinate meetings, seminars, and special events.
- Prepare meeting agendas, take minutes, and ensure follow-up on action items.
- Coordinate client and guest visits, providing logístical assistance and support.

**5. Project Management and Tracking**:

- Assist with the planning and execution of projects driven by the MD’s office.
- Create and maintain trackers for projects, Work Stream Trackers, and Weekly Important Goals (WIGs).
- Support the Project Management Office with tracking performance metrics and project deadlines.

**6. Financial and Budget Management**:

- Prepare and process expense reports and invoices.
- Assist in tracking and managing the executive's budget and financial records.

**7. Relationship Management**:

- Build and maintain relationships with key stakeholders, clients, and partners.
- Provide excellent customer service and handle inquiries or issues with professionalism.

**8. Reporting and Analytics**:

- Collect and organize data for reports and presentations.
- Generate periodic MIS reports and assist with performance tracking.

**9. Coordination and Collaboration**:

- Coordinate between different departments and Heads of Departments (HODs) to collate reports.
- Support team members by adhering to company policies and providing timely approvals for requests.

**10. Confidentiality and Discretion**:

- Handle all confidential papers and sensitive information with the utmost care.
- Maintain confidentiality in all aspects of the role.

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Schedule:

- Day shift

Work Location: In person



  • Bengaluru, Karnataka, India American road technology & Solutions Pvt ltd Full time

    We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. She will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication. **Responsibilities** - Act as the point of contact between the executives...


  • Bengaluru, Karnataka, India BLOWN Full time

    **Job Overview** We are looking for an Executive Administrative Assistant to join our Administrative department. Your duties will include greeting clients and assisting them with their queries. Besides, you should also be able to address customer issues on call. Furthermore, you should be able to prepare presentations, reports, and memos. You will also be...


  • Bengaluru, Karnataka, India Blown - India's First Salon & Wine Bar Full time

    **Job Overview** We are looking for an Executive Administrative Assistant to join our Administrative department. Your duties will include greeting clients and assisting them with their queries. Besides, you should also be able to address customer issues on call. Furthermore, you should be able to prepare presentations, reports, and memos. You will also be...


  • Bengaluru, Karnataka, India Blown - India's First Salon & Wine Bar Full time

    **Job Overview** We are looking for an Executive Administrative Assistant to join our Administrative department. Your duties will include greeting clients and assisting them with their queries. Besides, you should also be able to address customer issues on call. Furthermore, you should be able to prepare presentations, reports, and memos. You will also be...


  • Bengaluru, Karnataka, India 66degrees Full time

    Overview of 66degrees 66degrees is a leading consulting and professional services company specializing in developing AI-focused, data-led solutions leveraging the latest advancements in cloud technology. With our unmatched engineering capabilities and vast industry experience, we help the world's leading brands transform their business challenges into...


  • Bengaluru, Karnataka, India K2 Learning Full time

    **Job Title: Assistant Administrative** **Location: Bangalore** **Position Type**:Full Time, Residential **Job Summary**: **Responsibilities**: - Assist in daily administrative tasks, including scheduling meetings, maintaining calendars, and managing correspondence. - Maintain and organize student records, attendance, and other essential documents,...


  • Bengaluru, Karnataka, India Anibros Design Company Full time

    **Job Overview**:Administrative Assistants play a crucial role in maintaining an organized and efficient office environment. They provide administrative support to various departments, manage office operations, and assist in coordinating activities. **Key Responsibilities**: **Office Management**:Oversee day-to-day office operations. Maintain office...


  • Bengaluru, Karnataka, India CSG Full time

    Essential Job Responsibilities: - Provide high-level, administrative support to executive team members; handling highly sensitive information with discretion, tact, and trustworthiness. - Proactively manage and maintain complex and dynamic calendars and travel itineraries (calls, meetings (internal & external-facing), video, conferences, business meals,...


  • Bengaluru, Karnataka, India Levi Strauss & Co. Full time

    We believe that clothes — and how you make them — can make a difference. Since 1853, we’ve been obsessed with innovation to meet people’s needs. We invented the first blue jean. And we reinvented khaki pants. We pioneered labor and environmental guidelines for our manufacturing partners. And we work to build sustainability into everything we do. A...


  • Bengaluru, Karnataka, India Fair, Anderson & Langerman Full time

    Bengaluru India - CST - Administrative / Full-time / On-site **BPM Overview**: What does BPM stand for? Innovation, opportunity, community, diversity, inclusivity, flexibility and so much more. B-P-M stands for “Because People Matter,” because at our core, our people drive everything we do and how we do it. We are a forward-thinking, full-service...


  • Bengaluru, Karnataka, India Anibros Design Company Full time

    **Job Overview**:Administrative Assistants play a crucial role in maintaining an organized and efficient office environment. They provide administrative support to various departments, manage office operations, and assist in coordinating activities. **Key Responsibilities**: **Office Management**:Oversee day-to-day office operations. Maintain office...


  • Bengaluru, Karnataka, India Mora Scala Global Fashions Full time

    Position: Administrative Assistant Company Overview: We are a vertically integrated fashion retail business, dedicated to delivering high-quality fashion products to our customers. As an organization, we handle all aspects of the fashion retail process, from design and production to distribution and sales. We are seeking a highly organised and...


  • Bengaluru, Karnataka, India Inuio Design LLP Full time

    Position: Administrative Assistant Company Overview: We are a vertically integrated fashion retail business, dedicated to delivering high-quality fashion products to our customers. As an organisation, we handle all aspects of the fashion retail process, from design and production to distribution and sales. We are seeking a highly organised and...


  • Bengaluru, Karnataka, India Mora Scala Global Fashions Full time

    Position: Administrative Assistant Company Overview: We are a vertically integrated fashion retail business, dedicated to delivering high-quality fashion products to our customers. As an organisation, we handle all aspects of the fashion retail process, from design and production to distribution and sales. We are seeking a highly organised and...


  • Bengaluru, Karnataka, India THE OXFORD MEDICAL COLLEGE & HOSPITAL Full time

    Job Summary: **Duties**: - Coordinate projects and manage schedules - Assist with real estate administrative tasks including document preparation and filing - Act as a personal assistant to executives by handling correspondence and organizing meetings - Utilize medical receptionist skills for managing patient appointments and inquiries - Perform clerical...


  • Bengaluru, Karnataka, India Anibros Design Company Full time

    **Job Overview**:Administrative Assistants play a crucial role in maintaining an organized and efficient office environment. They provide administrative support to various departments, manage office operations, and assist in coordinating activities. **Key Responsibilities**: **Office Management**:Oversee day-to-day office operations. Maintain office...


  • Bengaluru, Karnataka, India GoKhana-Tobox Ventures Pvt Ltd Full time

    **About GoKhana - ToBox Ventures Pvt Ltd**: GoKhana is a full-stack B2B technology company that manages end-to-end food programs for corporates and enables the Next-Gen Digitized Cafeteria. Bringing together an imaginative blend of technology, logistics and food service management, GoKhana offers SaaS solutions to digitize corporate cafeterias and eateries...


  • Bengaluru, India American road technology & Solutions Pvt ltd Full time

    We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication. **Responsibilities** - Act as the point of contact between the executives...


  • Bengaluru, Karnataka, India Hunarstreet Technologies Pvt Ltd Full time

    **Hiring: Admin Assistant** We are hiring for one of our clients, a global leader in green coffee trading, operating in over 20 countries. **Location**: Nagavara, Bangalore **Experience**: 1-2 years **Key Responsibilities**: - Purchase office supplies and maintain inventory - Arrange business travel for employees - Reconcile and submit expense reports -...


  • Indiranagar, Bengaluru, Karnataka, India Celes'tile: The Home & Bath Boutique Full time

    **Job Openings: Administration Assistant / Office Assistant / HR Executive** **Location**: Bangalore **Experience Required**: 1 to 2 years **Job Type**: Full-Time, Onsite **Salary**: ₹22,000 - ₹25,000 per month **Roles and Responsibilities**: **Administration Assistant / Office Assistant**: - Manage office supplies and inventory. - Organize and...