Gbs Finance Transition Program Coordinator

4 months ago

Bengaluru Karnataka, India Caterpillar Full time

**Career Area**:
Strategy

**Your Work Shapes the World at Caterpillar Inc.**

When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

**Job Summary**

The preference for this role is to be based out of **Whitefield Office, Bangalore, India**

**What you will do**

**Job Roles and Responsibilities**
- This position is the role of a fully capable transition project management professional. The incumbent has outsourcing transition project management experience (captive or third party), whereby they can support the GBS Transition Managers to execute transition project planning, Knowledge Transfer, Ramp-up / Service Readiness Testing and Stabilization.
- This position requires the incumbent to be knowledgeable in GBS Transition Project Methodology and various milestones which need to follow in finance processes transition project
- The incumbent must be able to interpret and transfer work breakdown structure (WBS) into project management software. Interpret & communicate Voice of Customer (VOC) and Voice of Business (VOB) needs. May create report packages and communicate or post program or project status, may also include maintenance of a program SharePoint site.
- Specific work assignments are as follows: Coordinate with GBS Transition Managers in scheduling various transition governance meetings, solution meetings, knowledge transfer meetings and arranging for milestone calls.
- The incumbent can coordinate with third party service provider and various stakeholders to make the GBS transition project successful.
- The incumbent manages projects that are moderately complex in nature and will require some supervision. This is a staff position that requires a foundational understanding of transition project management tools & processes. The incumbent will have the ability to facilitate project teams, will lead chartering sessions with assistance, will develop network diagrams, and will help lead integration & compression sessions. Work assignments may be specialized in nature but may also require some coordination between other staff personnel needed for larger and more complex programs.
- The incumbent has the ability to make schedule changes/corrections during transition meetings and compression sessions. Supports Transition Project Managers in facilitating update meetings, maintains program level issues/action logs, risk registers/FMEAs, scope change requests/logs, program work plans, and provides workshop planning, execution and follow-up assistance. Capture and publish meeting minutes as needed.
- Create accurate and detailed schedules with occasional follow-up by Transition Project Management Supervisor. The incumbent captures project information, and with periodic assistance from the project team interprets, identifies relationships between activities, analyses data from schedule updates, and works with project team members to resolve logic errors. Helps explain changes due to updates; will occasionally recommend actions to resolve schedule problems, and updates plan accordingly based on actions taken by team to resolve schedule problems.
- Conduct detail-planning meetings with some supervision. The incumbent possesses the ability to work with functional areas to develop their detailed activities and schedule. Provides recommendations to project team needed to increase accuracy of program and project schedules, provides guidance to team in understanding and following program and project management standard processes, and works daily with team members to emphasize the importance of the program schedule to be successful in implementing on time, with in cost, and at the required quality targets. Provides administrative planning and follow-up for program team, steering committee, and governance review meetings.

**What you will have**
- Four-year college or university degree
- **Three to five years of progressive job-related experience in GBS Transition Project Management and supporting Transition Project Managers to run the project efficiently**:

- Experience creating detailed work plans within a MSProject software including duration-based activities, resource forecasts, and scope.
- Very effective interpersonal skills including team leadership skills, excellent communication skills, and strong analytical and organizational skills.
- **Shift Timing - As per the project requirement**

**Desired Qualification**
- College or university degree accounting in a domain related to management, economics, or technology.
- Certification in Project Management - PRINCE II, PMP, Agile.
- Professional training in project management software.
- Pr

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