Receptionist/administration
6 months ago
Job Title**:Receptionist cum Admin**
**Responsibilities**:
- **Front Desk Management**:
- Greet and welcome visitors with a friendly and professional demeanor.
- Answer and direct phone calls to the appropriate staff members.
- Manage incoming and outgoing mail and packages.
- **Administrative Support**:
- Assist in scheduling appointments and coordinating meetings.
- Maintain office calendars and schedule conference rooms as needed.
- Assist in preparing and organizing documents and reports.
- **Customer Service**:
- Provide exceptional customer service to clients, guests, and employees.
- Address inquiries and provide information about the organization in a courteous manner.
- **Office Maintenance**:
- Ensure the reception area and common areas are tidy and presentable.
- Monitor and order office supplies as needed.
- Coordinate with building maintenance for repairs and maintenance issues.
- **Record Keeping**:
- Maintain accurate records of visitor logs, phone calls, and other relevant data.
- Assist in maintaining employee and client databases.
- **Travel Arrangements**:
- Assist in making travel arrangements and accommodations for staff members.
- Coordinate travel itineraries and provide necessary documentation.
- **Ad hoc Tasks**:
- Assist with ad hoc administrative tasks and projects as assigned by management.
- Provide support to other departments as needed.
**Qualifications**:
- High school diploma or equivalent; additional certification in Office Administration or related field is a plus.
- Proven experience as a receptionist, administrative assistant, or similar role.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel,Outlook).
- Strong organizational and multitasking abilities.
- Ability to maintain confidentiality and handle sensitive information with discretion.
**Salary**: ₹15,000.00 - ₹18,000.00 per month
Day range:
- Weekend availability
Shift:
- Day shift
Travel requirement:
- No travel
**Education**:
- Bachelor's (required)
**Experience**:
- Receptionist: 1 year (required)
- Admin: 1 year (required)
Ability to Commute:
- Surat, Gujarat (required)
Ability to Relocate:
- Surat, Gujarat: Relocate before starting work (required)
Work Location: In person
**Speak with the employer**
+91 7990645366
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