Marketing and Events Coordinator

3 months ago

Mumbai Maharashtra, India FE International Full time

FE International is seeking a dynamic Marketing & Events Coordinator to join our growing team. This full-time position will play a crucial role in both organizing and managing our conference schedule while also supporting our broader marketing initiatives.

We are growing at an exceptional rate and are seeking someone to help us improve on and build upon existing systems. FE International is looking for an Events & Marketing Coordinator to help us **build the conference schedule. You will be responsible for every part of conference preparations, from registration to arranging conference materials and reporting success through metrics. You will also be responsible for marketing tasks like ordering materials, scheduling meetings, and finding vendors.**

**Responsibilities**:

- Collaborating with the marketing and design teams to create and order promotional materials for conferences;
- Update an event website or landing page;
- Assist in creating and maintaining a company-wide event calendar;
- Managing event communications, including sending invitations, reminders, and post-event follow-ups;
- Finding speaking engagements for the company's CEO;
- Maintain the conference schedule for the CEO and the M&A team;
- Coordinating equipment rentals for the occasional tradeshow booth, from audio visual equipment to furniture;
- Facilitating transportation and lodging arrangements for conference attendees;
- Devising contingency plans for unforeseen challenges, be it weather disturbances, technical glitches, or sudden changes in event dynamics;
- Generating and disseminating post-event feedback forms to capture attendee insights;
- Reviewing feedback to enhance subsequent conferences & events;
- Prepare and present post-event reports, including ROI analysis and recommendations for future improvements;
- Help bolster event promotions, media collaborations, and sponsorship endeavors;
- Research new sponsorship opportunities to help promote the business and all services;
- Teaming up with Marketing to leverage social media for event publicity and engagement;
- Continuously updating themselves on the latest trends and best practices in conference and event planning;
- Work with lead generation team to track conference leads and prove ROI;
- Research new conferences for the firm to attend;
- Pack and ship marketing and materials for conferences;
- Order gift giveaways and maintain inventory;
- Submit expense requests and vendor payments; and
- Various clerical and administrative duties.

**Required Skills**:

- Proven experience in event coordination/management in a corporate environment;
- Excellent organizational, communication, negotiation, and multitasking skills;
- Excellent problem-solving skills and ability to think on your feet;
- Experience managing budgets and expense tracking;
- Familiarity with digital marketing principles and social media management;
- Familiarity with data analysis and reporting tools to measure event success;
- Advance knowledge of Word, PowerPoint, Adobe & Excel;
- Experience with HubSpot & EventBrite preferable; and
- Ability to work under pressure.

**Experience and Education**:

- 2+ years' experience as Event Coordinator;
- Knowledge of SaaS, E-Commerce, Content and Financial Services helpful; and
- A bachelor's degree from an accredited university in communications, marketing, events, hospitality, or related discipline

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