Event Coordinator

3 months ago

Mumbai Maharashtra, India HR POWER PAK Full time

**Job Title**: Event Coordinator

**Location**: Mumbai & Thane

**Job Summary**:
**Key Responsibilities**:

- **Event Planning & Execution**:

- Coordinate and manage all aspects of event planning and execution, including venue selection, scheduling, catering, decor, entertainment, and other event elements.
- Develop detailed event plans, timelines, and checklists to ensure all aspects of the event run smoothly.
- Collaborate with clients or internal teams to understand event objectives, themes, and requirements.
- **Vendor Coordination & Negotiation**:

- Research, negotiate, and manage contracts with vendors (e.g., catering, entertainment, AV equipment, etc.).
- Build and maintain strong relationships with suppliers, ensuring quality services and competitive pricing.
- Oversee vendor setup and breakdown, ensuring that all logistics are managed effectively on event day.
- **Budget Management**:

- Prepare and manage event budgets, ensuring that all expenditures are accounted for and aligned with client or company expectations.
- Track expenses and ensure that events stay within budget.
- Propose cost-saving strategies without compromising on event quality.
- **Event Marketing & Promotion**:

- Collaborate with the marketing team to promote events, create marketing materials, and generate buzz via digital and traditional marketing channels.
- Manage event registration, ticket sales, and guest lists.
- **On-site Event Management**:

- Serve as the primary point of contact during events, ensuring smooth execution and handling any issues that arise.
- Coordinate event staff and volunteers, assigning roles and responsibilities to ensure efficient event operations.
- Troubleshoot problems on the day of the event to ensure everything runs according to plan.
- **Client & Stakeholder Communication**:

- Maintain clear and consistent communication with clients, providing updates on event progress, logistics, and any changes.
- Ensure client satisfaction by addressing any concerns or special requests promptly.
- Provide post-event debriefs and reports, including feedback and performance metrics.
- **Logistics & Operational Support**:

- Handle all logístical aspects of the event, including transportation, permits, insurance, and equipment rentals.
- Ensure compliance with health and safety regulations, securing any necessary permits or licenses.
- Manage event setup and breakdown, ensuring the venue is restored to its original condition after the event.
- **Post-Event Evaluation**:

- Conduct post-event evaluations to assess event success and gather feedback from attendees and stakeholders.
- Compile reports summarizing event outcomes, including attendance, financial results, and overall performance.
- Provide recommendations for improving future events.

**Qualifications**:

- Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.
- 2-3 years of experience in event planning, coordination, or project management.
- Proven experience managing various types of events (corporate, weddings, trade shows, etc.).
- Excellent organizational and multitasking skills.
- Strong verbal and written communication skills, with the ability to build relationships and negotiate effectively.
- Proficiency in Microsoft Office Suite and event management software (e.g., Eventbrite, Cvent).
- Ability to work under pressure and manage tight deadlines.

**Preferred Skills**:
Pay: ₹15,000.00 - ₹30,000.00 per month

Schedule:

- Day shift

**Experience**:

- Events management: 3 years (preferred)

Work Location: In person

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