Executive Assistant

4 weeks ago

Thane, India Avient Full time

**DESCRIPTION**:
Avient Corporation (NYSE: AVNT), with expected 2021 revenues of $4.9 billion, provides specialized and sustainable material solutions that transform customer challenges into opportunities, bringing new products to life for a better world. Examples include:

- Barrier technologies that preserve the shelf-life and quality of food, beverages, medicine and other perishable goods through high-performance materials
- Light-weighting solutions that replace heavier traditional materials which can improve fuel efficiency in all modes of transportation
- Breakthrough technologies that minimize wastewater and improve the recyclability of materials and packaging across a spectrum of end uses

**WHY AVIENT**:
At Avient, we strive for a culture of trust and engagement. Our associates are leading company initiatives such as Lead by Women, HYPE (Harnessing Young Professionals), Pride at Avient and Embrace to advance diversity in professional and personal development. We also provide our associates with robust development programs such as Avient Academy, Lean Six Sigma, and various leadership workshops to allow for career growth in a variety of ways. With workplace flexibility, health and wellness programs, casual dress days, and paid time off for community service, we are committed to building upon our positive momentum.

At Avient, we believe diversity of ideas and backgrounds gives us the creativity to be successful in a rapidly changing world. In support of this, we stress equality of opportunity for all qualified individuals in accordance with applicable laws. Decisions in hiring, promotion, development, compensation and advancement are based upon non-discriminatory factors such as, for example, qualifications, abilities, experience, and performance.

**Job Specification - Executive Assistant**

**Job location**:Renaissance Industrial & Warehousing Complex, Unit no. WA-06, Village: Vashere, Amane B.O Padgha-Kalyan Toll Road, Tehsil
- Bhiwandi, District
- Thane, PIN 421 302.

**Job Summary**

The Executive Assistant will manage a wide range of advanced administrative and executive support related tasks, will be able to work independently within established guidelines and will make independent decisions in regard to planning, organizing and scheduling work. The ability to interact with executives in a fast-paced environment, while remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.

**Essential Functions**

**1.** **Executive Assistance**
- Setting up recurring meetings as per requirement.
- Gathering & Consolidation of inputs for regular meetings into Presentations well in time for the scheduled day / time.
- Quarterly Communications Meetings - Gathering & consolidation of inputs in Presentation. Moderation during meeting.
- Business Review Meetings - Gathering & consolidation of inputs in Presentation.
- Moderating meetings whenever required, communicating effectively, developing trust, and employing situational adaptability.
- Travel coordination & allied logistics for MC to be arranged whenever required by collaborating & communicating effectively.
- Undertaking meeting follow-ups, drawing up agendas & structure + maintain business dashboards.

**2.**
**Branding Activities**
- Conceptualization of branding designs required for offices and events, getting these designed from Global Marcomm team. Conceptualization of non-branding designs for offices and events from local vendors and getting these validated by Global Marcomm.
- Co-ordination with Global Marcomm, sites & vendors for finishing branding / signage work, to get branding collaterals like Letterheads, Envelopes, brochures etc. designed & approved on case-to-case basis and arranging to then print / fabricate locally well within the stipulated timeline.
- Collaborating to ensure readying event specific collaterals if any conform to branding guidelines.

**3.**
**Corporate Communication**
- Content creation (Write-ups, Flyers, Invites, Presentations etc.)
- Dissemination of info like Newsletters, Personnel & Restructuring Announcements, COVID Guidelines, Monthly Communications etc. with Employees in a timely manner.
- Designing & collating regular & event-specific communications as and when they happen.
- Translations of Confidential Letters, Communications, Information Collaterals to local languages Marathi / Hindi as & when required.
- Dissemination of information with Global Marcomm e.g., CSR, Events etc. to be included in internal publications as & when required.
- Designing customer invites & presentations as & when required.
- Collaborating with publications to publish articles, editorials, interviews, and advertisements as-and-when required.
- Active participation in organizing Business Review Meets right from planning, des

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