Executive Assistant to CEO

6 months ago


Hinjawadi Pune Maharashtra, India Dimension Full time

Job Title: Executive Assistant to CEO / COO

Location: Hinjewadi, Pune ( Maharashtra)

Experience: 4-5 years

Position Summary:
Key Responsibilities:
1. **Calendar Management**:

- Coordinate and manage the executives' calendars, including scheduling meetings, appointments, and travel arrangements.

2. **Communication**:

- Act as a primary point of contact for internal and external stakeholders, screening and prioritizing communications.

3. **Travel Coordination**:

- Arrange complex travel itineraries, accommodations, and visa requirements for the executives.

4. **Meeting Preparation**:

- Prepare meeting materials, agendas, presentations, and minutes as required.
- Ensure meeting rooms are set up and equipped for successful presentations.

5. **Document Management**:

- Organize and maintain electronic and physical files, ensuring easy retrieval of documents.

6. **Expense Management**:

- Process and track expense reports, ensuring accuracy and compliance with company policies.

7. **Special Projects**:

- Assist in research, analysis, and preparation of special projects as assigned by the executives.

8. **Office Operations**:

- Coordinate office logistics, including supplies, equipment maintenance, and vendor management.

9. **Confidentiality**:

- Handle confidential information with utmost discretion and professionalism.

Key Qualifications:

- MBA or similar business operations degree preferred.
- 4-5 years of experience in a similar role, preferably within a real estate or related industry.
- Proficient in Microsoft Office Suite (Excel, PowerPoint, Word) and Canva.
- Excellent verbal and written English communication skills.
- Exceptional organizational and multitasking abilities.
- Ability to work effectively in a fast-paced, global environment.
- Strong problem-solving skills and attention to detail.

To apply, please submit your resume and a cover letter detailing your relevant experience and skills to our HR Mr Amit Patil

Ours is a global company, it is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

**Job Types**: Full-time, Permanent

**Salary**: ₹500,000.00 - ₹700,000.00 per year

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Hinjawadi, Pune, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 4 years (preferred)

**Speak with the employer**
+91 6261169737



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