Executive Assistant to CEO
5 months ago
Job Title: Executive Assistant to CEO / COO
Location: Hinjewadi, Pune ( Maharashtra)
Experience: 4-5 years
Position Summary:
Key Responsibilities:
1. **Calendar Management**:
- Coordinate and manage the executives' calendars, including scheduling meetings, appointments, and travel arrangements.
2. **Communication**:
- Act as a primary point of contact for internal and external stakeholders, screening and prioritizing communications.
3. **Travel Coordination**:
- Arrange complex travel itineraries, accommodations, and visa requirements for the executives.
4. **Meeting Preparation**:
- Prepare meeting materials, agendas, presentations, and minutes as required.
- Ensure meeting rooms are set up and equipped for successful presentations.
5. **Document Management**:
- Organize and maintain electronic and physical files, ensuring easy retrieval of documents.
6. **Expense Management**:
- Process and track expense reports, ensuring accuracy and compliance with company policies.
7. **Special Projects**:
- Assist in research, analysis, and preparation of special projects as assigned by the executives.
8. **Office Operations**:
- Coordinate office logistics, including supplies, equipment maintenance, and vendor management.
9. **Confidentiality**:
- Handle confidential information with utmost discretion and professionalism.
Key Qualifications:
- MBA or similar business operations degree preferred.
- 4-5 years of experience in a similar role, preferably within a real estate or related industry.
- Proficient in Microsoft Office Suite (Excel, PowerPoint, Word) and Canva.
- Excellent verbal and written English communication skills.
- Exceptional organizational and multitasking abilities.
- Ability to work effectively in a fast-paced, global environment.
- Strong problem-solving skills and attention to detail.
To apply, please submit your resume and a cover letter detailing your relevant experience and skills to our HR Mr Amit Patil
Ours is a global company, it is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
**Job Types**: Full-time, Permanent
**Salary**: ₹500,000.00 - ₹700,000.00 per year
Supplemental pay types:
- Performance bonus
Ability to commute/relocate:
- Hinjawadi, Pune, Maharashtra: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- total work: 4 years (preferred)
**Speak with the employer**
+91 6261169737
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