Executive Assistant to CEO

2 weeks ago

Hyderabad, India Gearr Full time

The Executive Assistant to the CEO provides high-level administrative support and serves as a key point of contact for internal and external stakeholders. This role requires exceptional organisational skills, strong attention to detail, and the ability to handle sensitive and confidential information with utmost discretion. The Executive Assistant works closely with the CEO to manage their schedule, facilitate efficient communication, and ensure the smooth functioning of the executive office.

**Key Responsibilities**:
**Calendar and Schedule Management**:

- Coordinate and manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prioritise and schedule events, ensuring efficient use of the CEO's time and consideration of conflicting commitments.
- Proactively anticipate scheduling conflicts and make necessary adjustments to optimize the CEO's time.

**Communication and Correspondence**:

- Serve as the primary point of contact for internal and external stakeholders seeking access to the CEO, exercising discretion and judgment in screening and prioritising communications.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents as required.

**Meeting and Travel Coordination**:

- Arrange and coordinate executive-level meetings, including preparing meeting agendas, materials, and minutes.
- Coordinate logistics for meetings, including room bookings, audiovisual setup, catering, and guest arrangements.
- Make travel arrangements for the CEO, including flight bookings, hotel accommodations, ground transportation, and visa processing when required.

**Information Management**:

- Collect, compile, and analyse information for reports, presentations, and strategic planning activities.
- Conduct research and prepare briefing materials to support the CEO's decision-making processes.
- Maintain a organised filing system for documents, records, and reference materials.

**Relationship Management**:

- Build and maintain positive relationships with internal and external stakeholders, including board members, senior executives, clients, and business partners.
- Liaise with other departments and teams to facilitate effective cross-functional collaboration and information flow.
- Represent the CEO in meetings, conferences, and other events as necessary.

**Confidentiality and Discretion**:
Handle sensitive and confidential information with the highest level of professionalism and discretion. Maintain confidentiality of executive-level discussions, decisions, and documents.

**Qualifications and Skills**:

- Bachelor's degree in business administration, management, or a related field (preferred).
- Exceptional organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
- Strong verbal and written communication skills, with attention to detail and accuracy.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Professional demeanour and the ability to maintain composure in high-pressure situations.
- Discretion and trustworthiness to handle sensitive and confidential information.
- Strong interpersonal skills and the ability to build and maintain professional relationships.
- Flexibility to adapt to changing priorities and work in a fast-paced environment.
- Should be available round the clock.

**Job Types**: Full-time, Part-time, Regular / Permanent, Fresher
Part-time hours: 60 per week

**Salary**: ₹300,000.00 - ₹420,000.00 per year

**Benefits**:

- Flexible schedule
- Health insurance
- Paid time off
- Work from home

Schedule:

- Day shift
- Evening shift
- Monday to Friday
- Morning shift
- Night shift
- Rotational shift
- Weekend availability
- Weekend only

Supplemental pay types:

- Performance bonus
- Quarterly bonus
- Yearly bonus

Ability to commute/relocate:

- Rangareddy, Telangana: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 1 year (preferred)

**Speak with the employer**
+91 9687009051
Application Deadline: 07/07/2023

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