Workplace Services Coordinator Iii

1 week ago

Noida, India UKG (Ultimate Kronos Group) Full time

**Company Overview**:
Here at UKG, our purpose is people. Our HR, payroll, and workforce management solutions help organizations unlock happier outcomes for all. And our U Krewers, who build those solutions and support our business, are talented, collaborative, and innovative problem-solvers. We strive to create a culture of belonging and an employee experience that empowers our people - both at work and at home. Our benefits show that we care about the whole you, from adoption and surrogacy assistance to tuition reimbursement and wellness programs. Our employee resource groups provide a welcoming place to land, learn, and connect with those who share your passions and interests. What are you waiting for?

**Description & Qualifications**:
Description
- Supervising day-to-day soft services operations (Housekeeping, Pantry, Landscaping, Pest control, etc.) and ensuring Office aesthetics are best in Industry.
- Ensuring general upkeep of office premises as per UKG standards at respective areas like Infrastructure, cleaning, Hygiene, safety & security, etc.
- Ensuring required refills in the pantry is done on a timely basis and checking the same periodically.
- Maintaining proper inventory record (HK & Pantry consumables, toiletries, etc.
- Developing, reviewing & improving all checklists in a meaningful way to ensure office infrastructure gets well covered from a cleanliness and hygiene point of view.
- Inspecting All stores (Soft Services) in facility fortnightly, reporting the discrepancies and taking appropriate action on improvement.
- Supporting different Initiatives in soft services as per site requirements.
- Coordinating smooth cafeteria operations i.e., monitoring, managing, supervising, and helping in meal planning, provisioning, food service, and Kitchen operations ensuring all operational compliance and Food & Safety regulations.
- Managing the entire UKG meal program which includes lunch, dinner, Breakfast and evening snacks.
- Ensuring Cleanliness & hygiene is maintained at both Hub café & External cafeteria including kitchen as the highest standards.
- Ensures daily food tasting, tracking sufficient food availability and No shortage of Food on any single day.
- Ensures smooth cafeteria operations during high traffic period and guiding team as per requirement.
- Monitoring tuck-shop operations, ensuring availability of foods & drinks and hygiene is maintained as per best in standard.
- Coordinating with vendor for weekly RTEO snacks arrangements for all staff.
- Coordinating the global team request for required food arrangements for all staff.
- Coordinating hygiene compliance in vendor's kitchen, in-house kitchen & cafeteria along with ensuring availability of signages, documents, checklist, etc. as per UKG standard/contract.
- Ensuring the monthly / quarterly vendor performance as per the agreed contract.
- Keeping track of all actual services, ensuring invoicing as per contract/agreement, and keeping track of respective food consumptions.
- Preparing different analyses on food services & taking proactive action towards food consumption head counts and reducing food wastage.
- Coordinating and Managing the Food committee for periodic review of food service partners, Menu planning, Employee feedback analysis and working towards the improvement of Food/cafeteria services.
- Taking different initiatives on food services as per industry standards.
- Coordinating in preparing Best Practices on Food services.
- Coordinating with different stakeholders in event planning, understanding all aspects, and ensuring each event (both in-house & outside) are managed flawlessly.
- Arranging of required set up for both internal and external events (as required) as per business requirement.
- Supporting in different in-house meeting arrangements, workshops, trainings, food arrangements, and office celebrations as per the request from business/stakeholders.
- Coordinating for required meetings to ensure that expectations are clear with the business and a smooth experience is provided to the users.
- Coordinating with registered or external food vendors and ensuring the services on a timely manner as per the requestor's specifications.
- Activity support business / Welfare team on different Goodies’ distribution/events as per site requirement.
- Supporting in organizing external events and logistics support.
- Coordinating in preparing process-related best practices on events.
- Coordinating in celebration of half-yearly R&R, Team get-togethers etc. in the WPS team.
- Coordinating with various event vendors /onboarding of the same as per the requirements for the welfare team for all staff events.
- Coordinating with different stakeholders & vendors for clearing vendor’s outstanding as per the agreed terms.
- Keeping track of PO, and on-time payments in line with respective agreed terms and conditions.
- Supporting in preparation of finance-related support (like PO making, receiving, etc.) of other colleagues

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