Personal Assistant
7 days ago
**Job Summary**:
We are seeking a reliable and proactive Personal Assistant cum Admin to provide high-level administrative support to our executive team while also managing various office and administrative functions. This role is ideal for someone who is organized, detail-oriented, and can efficiently multitask to assist in the smooth operation of our office.
**Key Responsibilities**:
**1. Personal Assistance**:
- Serve as the primary point of contact between the executive team and internal/external stakeholders.
- Manage the executive’s schedule, including appointments, meetings, and travel arrangements.
- Prepare and organize meeting materials, agendas, and minutes.
- Handle confidential information with integrity and professionalism.
**2. Administrative Support**:
- Maintain office supplies, manage inventory, and oversee office equipment maintenance.
- Coordinate with vendors, service providers, and suppliers for various office needs.
- Prepare reports, presentations, and correspondence as required by the executive team.
**3. Event and Meeting Coordination**:
- Assist in planning and coordinating events, meetings, and conferences.
- Arrange travel itineraries, accommodations, and logistics for executives and visitors.
- Coordinate office events, celebrations, and activities, ensuring smooth execution**.**
**4. General Office Support**:
- Greet visitors and assist with general inquiries.
- Oversee the cleanliness and organization of the office space.
- Support other departments with various administrative tasks as required.
**5. Vendor Sourcing and Onboarding**:
- Identify, evaluate, and onboard reliable vendors based on company requirements.
- Conduct background checks and assess vendor credentials and compliance with company standards.
- Negotiate terms, pricing, and contracts with vendors to ensure cost-effectiveness and quality.
**6. Procurement and Order Management**:
- Place orders for goods and services according to organizational needs.
- Track and monitor order status, delivery timelines, and follow up on delays.
- Ensure all procurement activities comply with internal policies and budget requirements.
**7. Documentation and Compliance**:
- Maintain accurate records of contracts, invoices, and purchase orders.
- Ensure vendor contracts comply with company policies and legal requirements.
- Manage vendor databases, updating contact information and other relevant details.
**Education**:
Bachelor’s degree in Business Administration or related field preferred.
**Experience**: Minimum of 5 years in a similar role.
Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
Communication: Strong verbal and written communication skills.
Organization: Excellent organizational and multitasking abilities.
Confidentiality: Demonstrated ability to handle confidential information with discretion**.**
**Job Types**: Full-time, Permanent
Pay: ₹25,000.00 - ₹30,000.00 per month
**Benefits**:
- Food provided
Schedule:
- Day shift
- Morning shift
Supplemental Pay:
- Performance bonus
- Yearly bonus
**Education**:
- Bachelor's (required)
**Experience**:
- total work: 3 years (required)
**Language**:
- English (required)
Work Location: In person
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