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Event Coordinator

7 months ago

Karve Road Pune Maharashtra, India Anuroop Wiwaha Pvt. Ltd. Full time

**Job Brief**:
A vital position on the events team, the Events Coordinator (FEMALE) is in charge of organizing and delivering a wide range of events for Anuroop Wiwaha Pvt. Ltd. These events include multiday conferences, day seminars, and programs, including small gatherings.

**Responsibilities**:

- Assist Event Managers with event logistics which include: menu selection and guarantees, audio-visual event rentals, hotel room blocks, recruiting and confirming volunteers, videographer and photographer coordination, on-site event support, event data entry and other event production elements.
- Update Event Reports on a monthly/weekly/daily basis, as progress and commitments are made.
- Professionally communicate with clients and take detailed minutes during client meetings (in person and via conference call.)
- Perform event registration maintenance including responding to attendee’s questions, making registration changes, creating discount codes, and providing updates to team members and clients.
- Work with the Sr.Event Coordinator to order event supplies and make name badge recommendations. Design name badge template in Microsoft Word based on client needs.
- Work with the marketing/Admin team to ensure all event logistics and registration information is up to date on the event website. Inventory supplies prior to and following each conference.
- Assist with post event recaps and thank you letters to all attendees.
- Actively use company systems to manage projects, i.e. Google/teams Meets, Google Docs, Excel, Power point, etc

**Requirements / skills**:

- Able to work at a rapid pace while maintaining attention to detail; ability to multi-task
- Any Graduate can apply
- Computer knowledge is a must
- Language proficiency (read, write, speak) - Marathi, English and Hindi
- Should be ready to travel for work for any event
- Must be skilled in time management.
- Must handle guest complaints according to policies and procedures.
- Possess the highest work ethics, personal morals and honesty beyond reproach

**Job Types**: Full-time, Permanent

**Salary**: ₹14,000.00 - ₹19,000.00 per month

**Benefits**:

- Paid time off
- Provident Fund

Schedule:

- Day shift

Ability to commute/relocate:

- Karve Road, Pune, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)
- Events management: 1 year (preferred)

Work Location: In person