Event Production Supervisor

2 weeks ago

Pune, India Event Speciale Full time

**Love producing events; Passionate about creating crazy experiences; you live for it**

**and you have the required skills, qualifications and experience, then**

**Join us**

About us:
Event Speciale is an event management company based in Pune, India that specializes in producing a wide variety of events including concerts, stage shows, theatre shows, exhibitions, conferences, trade shows, music and comedy festivals, mice events, cultural festivals, contests, promotions, and more.

We are seeking an experienced Event Production Manager to join our team and lead the pre
- production, and successful execution of our upcoming project & various future events.

Qualifications:

- Your ability, attitude & results is what matter the most to us not your degree
- 5+ years of proven live event production experience required; experience in overseeing and producing large scale, multi-faceted productions (exhibitions, flea markets, music, theater, sports etc)
- Loves to live OUTSIDE the box
- Highly honest
- To have sense of responsibility& ownership
- Excellent Team Player
- Quality Driven
- Action, Result & Solution oriented
- Creative and analytical thinker
- Great at making checklists
- Excellent organizational skills, with the ability to manage multiple tasks and projects simultaneously
- Strong written and verbal communication skills (English & Hindi)
- Ability to easily & clearly communicate with multiple teams across the board
- Excellent communication and interpersonal skills, with the ability to communicate effectively with clients, vendors, and other stakeholders
- Great negotiation skills
- Good understanding of materials & fabrication knowledge
- Knowledge of audio, video, and lighting equipment
- Strong connections with local and pan-India vendors & having a good hold over the top-notch suppliers/vendors
- Great with vendor management
- Operational efficiency Roles and Responsibilities
- Strong leadership and management skills, with the ability to manage and coordinate staff, vendors, and contractors
- Strong project management skills with proven ability to lead teams and the ability to create and manage project schedules, budgets, and timelines
- Focused with attention to detail, flexibility and accountability for results
- Extraordinary organizational skills, self-motivation and intuition
- Excellent time management skills
- Ability to work in a fast-paced, changing environment
- Great in multi-tasking
- To possess high integrity and moral values
- Excellent computer skills & knowledge of MS Office
- Thorough understanding of permitting standards (Including but not limited to TPA,

Special Event, Fire, Health & Safety, Building & Safety, Noise, etc.) and ability to successfully manage production timelines and needs as related to permit procurement
- Ability to effectively manage tasks across multiple events within the same project at the same time
- Ability to work under pressure and handle stressful situations with ease.
- Ability to handle the last-minute challenges thrown during the event execution seamlessly
- Familiarity with health and safety regulations
- A collaborative spirit with a “let’s get it done” attitude - understanding of prioritization and recognizing the importance of being a part of the team
- An active and participatory member of the team who understands when it is appropriate to lead and when it is necessary to listen

**Responsibilities**:

- **Event /Project Permissions and Licenses Procurement**: The Event Production Manager is responsible for making sure the required permission & Licenses for the events are procured on time to a smooth & hustle free event
- **Planning and Coordinating**: The Event Production Manager will be responsible for planning and coordinating all aspects of the event, including but not limited to venue selection & booking, event logistics, vendor coordination, equipment rental, talent management, stage management, and production timelines. They must ensure that every aspect of the event is well-planned and executed within the allocated budget
- **Budget Management**:The Event Production Manager is responsible for developing, managing, and reconciling the event budget. They must ensure that all expenses are tracked and reported to the client and the management team
- **Vendor Management**: The Event Production Manager is responsible for managing vendors, including negotiating contracts, booking equipment and ensuring vendors meet all obligations, such as set-up and delivery; on time submission of vendor invoices and their payments
- **Talent Management**: The Event Production Manager is responsible for managing talent and ensuring that performers, speakers, and other participants are prepared, managed and coordinated throughout the event
- **Technical Production**: The Event Production Manager will oversee the technical production of the event, ensuring that all audio, video, and lighting equipment is working effectively and that all technicians a

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