Administrative Assistant

4 weeks ago

Gurgaon, India Moody's Full time

This position will provide administrative support to members of the quickly expanding Sales organization in the Americas region, with a focus on Expense Report processing. This role will also provide backup support to the established administrative team as needed.

Key Responsibilities:

- Expense Report Processing

Timely and accurate preparation and submission of monthly T&E expense reports for a large and growing group of Sales representatives utilizing the SAP Concur system, ensuring that company and departmental policies have been followed and that proper and organized documentation is provided to Management and Accounting to support the report. Continued follow up on report submissions, and all approvals through to completion. Consistent updating of the Admin team tracking system for full visibility of overall report statuses for the entire Sales group.
- Correspondence

Communicate with Sales Managers, Sales Reps, Admin team, and Accounts Payable regarding questions and details needed for expense reports. Must have strong communication skills with the ability to convey thoughts and requirements clearly, concisely, and promptly.
- Travel & Entertainment

Navigate our internal travel system to access airfare and hotel receipts, review itineraries for changes and fees, and piece together the series of events for a given trip.
- Outlook Calendar

Navigate Sales reps Outlook calendars for meeting details needed for inclusion on expense reports and to piece together the series of events for a given trip.
- Other

May be called upon to take on additional administrative responsibilities and/or perform other tasks, or ad hoc projects as assigned.

1-3 years related experience working in a corporate environment
- Skilled using Microsoft Office Suite including Outlook, Word, Excel and PowerPoint
- SAP Concur knowledge preferred and expense processing experience a plus
- Excellent verbal/written communication and interpersonal skills with ability to build relationships
- Highly organized, with a strong attention to detail
- Ability to multitask and prioritize in a fast-paced, deadline-driven environment
- Highly responsive and proactive in problem-solving
- Computer savvy and able to learn programs quickly
- Strong orientation toward teamwork and customer satisfaction
- Demonstrates confidence, is trustworthy and requires moderate supervision
- Fluency in English (spoken & written) is essential

Sales OU (SALES OU)

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Moody's is a global integrated risk assessment firm that empowers organizations to make better decisions.

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