Administrative Assistant
7 days ago
Job Overview:
The Administrative Assistant has established strong organizational, multitasking, attention to detail, and interpersonal skills to perform a range of day-to-day activities.
Key Tasks and Responsibilities:
- Perform a variety of research functions and use computer programs to produce reports, spreadsheets, and presentations
- Type and proofread documents, correspondence, and forms
- Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the office
- Coordinate and set up meetings and conferences
- Arrange travel and work on special projects
- Maintain the schedule of one or more individuals
- Set up and maintain manual and electronic filing systems
- Answer the telephone, take, and relay messages, and address routine and noncritical issues or routes to the appropriate person
- Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.
- Photocopy, fax, and scan documents as required
- Assure of effective mail and package distribution
- Assist employees and managers with general administrative requests
Essential Qualifications and Education:
- High school diploma or equivalent
- 2 to 4 years of experience working in an administrative assistant role, preferably in a large corporation
- Advanced knowledge of MS Office and other related software skills required; Advanced skills in operating a personal computer, various printers, fax machines, scanners, and other office equipment are necessary
- Excellent communication skills, both written and verbal
- Indepth knowledge of business procedures, letters, and report formats
- Able to read and comprehend instructions, and write correspondence and memos
- Able to effectively present information to coworkers and the public
- Strong organizational, multitasking, attention to detail, and interpersonal skills
- Able to work well with all levels of internal management and staff as well as clients
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