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Administration Assistant
4 weeks ago
**Job description**
- Coordinate & organize all the meetings
- Maintain contact lists for ESC members
- Order & maintain office supplies
- Raising PO for all purchases
- Arranging vendor quotes
- Getting management approval
- Raising the PR in Oracle
- Invoice processing of vendors
- Coordinate travel arrangements with relevant entities + Concur for ESC Leader
- Prepare transport rosters regularly for all ESC members and coordinate with Transport department for necessary actions
- Provide support to staff for all adhoc requests including transport related issues
- New Joiner Support
- Collecting new joiner credentials from managers/HR & raising laptop requests
- Coordinating for office visit of new joiner or planning for laptop delivery to residence if required
- Share the request with IT team for laptop allocation
- Incase employee visits office then required approvals are arranged for the visit along with parking/ transport arrangements
- Once new joiner visits office, assisting in the setup & guiding them from time to time to sort their queries.
- Sending new joiners communication
- Exit Employee Support
- Arranging for office visit
- Keeping a track of the assets allocated & the recovery
- Prepare presentations as and when necessary
- Collect all office belongings from departing staff and return them to concerned authority
- Track all items requiring further signature authority up to and including return form processing
- Maintain departmental files
- Provide ad hoc office support when needed
- Meetings & support
- Managing the weekly management meeting in Agile way
- Pro-actively booking meeting rooms via portal
- Booking virtual meetings if required
- Regular tracking of the tasks on Agile board.
- Regularly updating agile board
- RnR
- Consolidating list from all teams
- Distribution of amazon vouchers through tool
- Duplicity check
- Involvement in physical RnR planning
- Sending new joiners communication
- PDL (Public Distribution List) update & deletion whenever required
- Assisting with Overtime & night shift allowance calculation and then coordinating with finance for timely payout to the staff
Regards
**Sakshi Kadam**
**OASIS**
**Salary**: ₹700,000.00 - ₹900,000.00 per year
**Benefits**:
- Health insurance
- Provident Fund
Schedule:
- Monday to Friday
- Morning shift
Supplemental pay types:
- Performance bonus
Work Location: In person
**Speak with the employer**
+91 9324945153
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