Executive Assistant

2 weeks ago


Mumbai Maharashtra, India Orbitouch Outsourcing Private Limited Full time

Location
- Goregaon East

Job Title: Executive Assistant

Experience
- 3 year

Ctc
- upto 10 lpa

Working Days
- 6 days (2& 4 Saturday off)

Reports To: Chief Executive Officer (CEO) or Chief Operating Officer (COO)

Job Summary:
The Executive Assistant provides high-level administrative support to the Chief Executive Officer (CEO) or Chief Operating Officer (COO) and assists in ensuring the smooth operation of the executive office. This role involves managing schedules, coordinating meetings, handling confidential information, and supporting the executive's daily tasks. The Executive Assistant plays a pivotal role in enhancing the executive's productivity and effectiveness.

Key Responsibilities:
**Schedule Management**

Manage the executive's calendar by scheduling and coordinating appointments, meetings, and travel arrangements.

Prioritize and adjust appointments based on the executive's needs and objectives.

Ensure the executive is well-prepared for meetings by providing relevant documents and briefing materials.

**Communication**:
Draft and edit reports, presentations, and other documents as needed.

**Administrative Support**:
Organize and maintain the executive's office, ensuring it is organized and efficient.

Handle general administrative tasks, such as filing, data entry, and expense reporting.

Assist in special projects, research, and data analysis as required.

**Travel and Event Coordination**:
Arrange domestic and international travel, including flights, accommodations, and itineraries.

Coordinate logistics for meetings, conferences, and special events, including reservations, catering, and equipment setup.

**Confidentiality and Discretion**:
Handle sensitive and confidential information with the utmost discretion and professionalism.

Maintain a high level of trust and integrity, understanding the importance of confidentiality in executive matters.

**Problem Solving**:
Anticipate the executive's needs and proactively address any issues or challenges.

Solve problems and make decisions in the absence of the executive, ensuring seamless operations.

**Time Management**:
Prioritize tasks effectively, ensuring that the executive's time is optimized for critical functions and projects.

**Relationship Building**:
Foster positive relationships with internal and external stakeholders to represent the executive effectively.

Collaborate with other team members to achieve organizational goals.

**Qualifications**:

- Bachelor's degree or equivalent relevant work experience.
- Proven experience as an executive assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite and calendar management tools.
- Exceptional organizational and time management skills.
- Strong verbal and written communication skills.
- Discretion and confidentiality are paramount.
- Ability to work independently and solve problems effectively.
- Adaptability and a high degree of flexibility.
- Professional appearance and demeanor.

This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of responsibilities. The Executive Assistant is expected to perform any other duties as directed by the CEO or COO to ensure the smooth functioning of the executive office.

**Salary**: ₹300,000.00 - ₹800,000.00 per year

Application Question(s):

- How many years of experience do you have as Executive Assistant ?
- have you worked with MD/CEO/Director ?
- Are you fluent in English ?
- what is your location ?
- what is your current CTC?
- what is your notice period?
- are you ok with F2F interview ?

Work Location: In person


  • Executive Assistant

    1 week ago


    Mumbai, India HR Interface Executive Search Services Full time

    About the Company: Our Client company, StylSmyth Ventures,is a fast growing apparel design outsourcing/home decor design services outsourcing startup (with global clients), a first mover in Design based Supply Chain Solutions - catering to the industry globally. In the past decade – Supply Chain for the Fashion, Home Goods & Allied industries have gone...

  • Executive Assistant

    7 days ago


    Mumbai, India HR Interface Executive Search Services Full time

    About the Company: Our Client company, StylSmyth Ventures, is a fast growing apparel design outsourcing/home decor design services outsourcing startup (with global clients), a first mover in Design based Supply Chain Solutions - catering to the industry globally. In the past decade – Supply Chain for the Fashion, Home Goods & Allied industries have gone...

  • Executive Secretary

    4 weeks ago


    Mumbai, India Talentbes Executive Search Full time

    Executive Assistant to Director: Female Location: Mumbai Bandra west You will assist the Director of the company (female) by supporting her with planning and distributing information, coordinating with entire organization. You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s...

  • Executive Assistance

    4 weeks ago


    Mumbai, Maharashtra, India IMBROX INFOTECH PRIVATE LIMITED Full time

    We are looking for a **Executive Assistance **for Mumbai location.. **Experience**: 1year as a Executive Assistance **Salary**: ₹20,000.00 - ₹44,000.00 per month - **Any graduates fresher are also welcome**_ - Alternate Saturdays are off!_ **Responsibilities**: - Assisting the Reporting Manager to all program venues, all meetings and business...

  • Executive Assistant

    1 month ago


    Mumbai, Maharashtra, India Fazlani Group of Companies Full time

    **Responsibilities**: - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner. - Manage executives’ calendars and set up meetings. - Make travel and accommodation arrangements. - Take minutes during meetings. - Screen and direct phone calls and distribute...

  • Executive Assistant

    4 weeks ago


    Mumbai, Maharashtra, India AVP HR SOLUTIONS PRIVATE LIMITED Full time

    Position: Executive Assistant. Experience: 3-6 Years. Notice Period: Immediate/ 15 Days/ 1 Month. Location - Lower Parel/ Fort. Roles and Responsibilities: - Excellent Communication Skills. - Prepare internal and external corporate documents for team members and industry partners. - Schedule meetings and appointments. - Maintain an organized filing...

  • Executive Assistant

    4 weeks ago


    Mumbai, Maharashtra, India Alliance Recruitment Agency Full time

    **Job Description: - ** - 1. Job Title: - Executive Assistant. - 2. Department: - Management. - 3. Reporting To: - Director. - 4. Profile: - 2. Prepare internal and external corporate documents for team members and industry partners - 3. Schedule meetings and appointments and manage travel itineraries - 4. Complete assistance to Partners - 5. Maintain an...

  • Executive Assistant

    6 days ago


    Dadar, Mumbai, Maharashtra, India SHREE RAM TEXTILES Full time

    An Executive Assistant is a key member of an organization, responsible for providing administrative and organizational support to a high-level executive. The job description includes the following responsibilities: - Calendar Management: Manage the executive's calendar, schedule appointments, and organize meetings, ensuring effective time management. -...

  • Executive Assistant

    6 days ago


    Dadar, Mumbai, Maharashtra, India SHREE RAM TEXTILES Full time

    An Executive Assistant is a key member of an organization, responsible for providing administrative and organizational support to a high-level executive. The job description includes the following responsibilities: - Calendar Management: Manage the executive's calendar, schedule appointments, and organize meetings, ensuring effective time management. -...

  • Executive Assistant

    4 weeks ago


    Mumbai, Maharashtra, India CIEL HR Full time

    **Key Responsibilities** - Act as the point of contact among executives, employees, clients and other external partners. - Manage information flow in a timely and accurate manner. - Manage executives’ calendars and set up meetings. - Make travel and accommodation arrangements. - Rack daily expenses and prepare weekly, monthly or quarterly reports. -...

  • Executive Assistant

    1 month ago


    Kandivali, Mumbai, Maharashtra, India Krown Jewels Full time

    **Role Description** This is a full-time on-site Executive Assistant role. The Executive Assistant will provide administrative support to company executives by performing tasks such as managing schedules, coordinating travel arrangements, and creating expense reports. The Executive Assistant is expected to maintain confidentiality and have excellent...


  • Mumbai, Maharashtra, India Talent et au-dela Full time

    Job ID: Tead - 2070 Work Experience (Years): 4-8 **Job Type**: Permanent Posted Date: 16/04/2024 **Location**: Mumbai, MH **Overview**: **Executive Assistant cum Front Office.** **Key Responsibilities**: 1. Executive Support: - Provide comprehensive administrative support to executives, including calendar management, travel arrangements, and expense...

  • Executive Assistant

    1 month ago


    Mumbai, Maharashtra, India IMBROX INFOTECH PRIVATE LIMITED Full time

    We are looking for a **Executive Assistance **for Mumbai location.. **Experience**: 1year as a Executive Assistance **Salary**: ₹20,000.00 - ₹44,000.00 per month - **Any graduates fresher are also welcome**_ - Alternate Saturdays are off!_ **Responsibilities**: - Assisting the Reporting Manager to all program venues, all meetings and business...


  • Mumbai, Maharashtra, India Portfolio Financial Service Limited Full time

    **Primary Functions/Responsibilities**: - Providing administrative and functional assistance to the Director - Attending Calls & queries inward/outward. - Booking of Tickets/travel arrangements/ hospitality arrangements. - End to end Co-ordination - Maintenance of inward/outward mails & courier. - Co-ordination with external parties for arranging meeting...

  • Executive Assistant

    4 weeks ago


    Mumbai, Maharashtra, India Prop Solutions4U Full time

    **Job Information**: Industry **Property & Real Estate** *** Work Experience **1 - 3 years** *** City **Mumbai** *** State/Province **Maharashtra** *** Country **India** *** Zip/Postal Code **400703** *** - The Executive Assistant provides professional-level administrative, operational and policy services and provides direct administrative...

  • Executive Assistant

    4 weeks ago


    Mumbai, Maharashtra, India Recex Full time

    **Opening**: 2 Nos.**Job ID**: 81443**Employment Type**: Full Time**Reference**: **Work Experience**: 0 To 0.6 Year(s)**CTC Salary**: 0.00 LPA TO 1.65 LPA**Function**: Accounts / Finance / Tax / CS / Audit**Industry**: Account/Finance/Tax consulting**Qualification**: B.Com - Commerce**Location**: Mumbai **Posted On**: 18th Apr, 2024 - Qualifications - 1....

  • Executive Assistant

    6 days ago


    Mumbai, Maharashtra, India Lalit Gems Full time

    **About Company** Founded by Mr. Lalit Shah, we have a legacy of 30 Years of serving Diamond Dealers and Jewellery Manufacturers We believe each of us is a diamond in the making. Life is an opportunity to perfect ourselves so we can inspire beauty in the world. If purity is at the core of business, it leads to perfection in the form of products & services....


  • Sakinaka, Mumbai, Maharashtra, India Universal Executive Search Full time

    Tally - Assist with the preparation of financial statements - Analyze and reconcile bank statements and general ledgers - Post journal entries for accrued expenses and revenue - Maintain and record fixed assets - Prepare and file local compliance reporting as necessary **Job Types**: फ़ुल-टाइम, स्थायी Pay: ₹12,000.00 -...

  • Executive Assistant

    4 weeks ago


    Mumbai, Maharashtra, India Eagle Security and Personnel Services Full time

    JD: - Prepare powerpoint presentations - Draft, review and send communications / letters etc. - Organize,schedule and prepare for meetings, including gathering documents and attending to logistics of meetings - Answer and respond to phone calls, communicate messages and information to the executive - Calendar Management - Travel Management including...

  • Executive Assistant

    4 weeks ago


    Andheri, Mumbai, Maharashtra, India Edutech Pvt. Ltd. Full time

    **Job Summary**: The Executive Assistant will provide high-level administrative support to the Executive Director and other senior staff. **Duties/Responsibilities**: - Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff. - Performs clerical and administrative tasks including drafting...