Executive Assistant

2 weeks ago

Mumbai, India HR Interface Executive Search Services Full time

About the Company: Our Client company, StylSmyth Ventures, is a fast growing apparel design outsourcing/home decor design services outsourcing startup (with global clients), a first mover in Design based Supply Chain Solutions - catering to the industry globally. In the past decade – Supply Chain for the Fashion, Home Goods & Allied industries have gone through some monumental changes. Traditional supply chain management is undergoing massive change driven by disruptive technologies in the retail industry. Starting with product design and development and including everything from compliance to raw material and factory sourcing, manufacturing control, logistics, and more, our client company offers end-to-end services for high end, well known companies in the fashion retail and allied goods industries. Our client’s offices and teams are based in all key production markets, giving them the expertise and extensive network of supply chain partners needed to meet the diverse needs of their global customers.


Company: StylSmyth

Website: www.stylsmyth.com

Designation: Executive Assistant to the CEO

Experience: 3-5 years of experience as Executive Assistant managing a Founder/CEO/MD/CXO's/etc office.

Company strength: 100-150 employees

Office location: Nariman Point, Mumbai (onsite 5 day work week Mon-Fri)

Candidate Location: Mumbai candidates only


Role summary: Our client is seeking an exceptionally talented and motivated Executive Assistant to the CEO to join their high-growth, rapidly scaling company. As an Executive Assistant at StylSmyth Ventures, you will be an integral part of the executive team, providing essential support in managing client relationships, coordinating with overseas offices, conducting research projects, and ensuring efficient systems and processes are in place. You will play a critical role in compiling reports and data to facilitate decision-making and enhance operational efficiency across the organization.


Our client company is seeking an experienced and dedicated Executive Assistant to support their CEO in managing his executive office (he works from the US & India intermittently) and ensuring seamless communication, coordination & operational efficiency for the entire organization of 100-150 employees & growing.


Key Responsibilities:

  • Serve as a secondary point of company contact (other than the CEO) for clients, maintaining strong relationships with them and ensuring their needs are met (via delivery of services as mandated).
  • Coordinate with overseas offices, including scheduling meetings, communicating priorities, and facilitating collaboration.
  • Conduct research projects on market trends, competitor analysis, and industry developments to support strategic decision-making. (Must have had this experience in previous roles)
  • Follow up on systems and processes to ensure they are implemented effectively and identify areas for improvement. (Setting up of operational excellence frameworks for achieving company growth & smooth functioning objectives)
  • Compile and analyze data to create reports, presentations, and dashboards for the executive team. (Must have experience on creating data dashboards on MS Excel, presentations on MS PPT & indepth knowledge of the MS Office suite & web applications)
  • Manage executive calendars, including scheduling meetings, appointments, and travel arrangements across different time zones.
  • Assist in preparing meeting agendas, taking meeting minutes, and following up on action items.
  • Handle confidential information with discretion and professionalism.
  • Anticipate needs and proactively address issues to enhance executive productivity and efficiency.
  • Assist with special projects and initiatives as assigned by the senior management team.
  • Manage travel arrangements and some portion of personal work


Requirements:

  • Bachelor's degree preferred.
  • Proven experience as an executive assistant or similar role, with a focus on client relations and international coordination.
  • Excellent organizational and time management skills with the ability to prioritize tasks.
  • Strong research skills, with the ability to gather and analyze information from various sources.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Flexibility and adaptability to work in a fast-paced environment across different time zones.
  • Attention to detail and high level of accuracy.
  • Strong communication skills, both written and verbal.
  • Professional demeanor and positive attitude.
  • Join our team and be part of a dynamic and innovative company at the forefront of the apparel industry, where you'll have the opportunity to make a significant impact



To apply, pls send us your updated cv mentioning the below details (so we are able to process your candidature, we are not accepting any applications without these details below, do note):

Email to: careers@hr-interface.com

Email subject: Ref: – Executive Assistant to the CEO, StylSmyth Ventures, Nariman Point, Mumbai location

  • Name:
  • Mobile:
  • Email:
  • profile link:


  • Current company:
  • Designation:
  • Annual Fixed ctc (for eg: 10 LPA):
  • Annual Varible ctc (for eg: 2 LPA):
  • Total Annual ctc (for eg: 10+2 LPA = 12 LPA):
  • Expected CTC:
  • Notice period (for eg: 30 days):
  • How soon can you join if selected:


  • Total years of work experience:
  • Years of experience specifically as an Executive Assistant:
  • Who have you reported TO as an Executive Assistant (pls mention designation)?:


  • Have you managed international co-ordination with clients?
  • Do you have experience making MS Excel data dashboards & PPT presentations?
  • Graduation degree, institute & year:
  • Are there any areas in the JD above that you do not have experience in:


  • Location of current residence:
  • Are you comfortable traveling to & working from Nariman Point 5 days from office?
  • Pls attach your cv


We thank you for sending us your profile & details for this role. If your profile gets shortlisted for roles with us, we look forward to a conversation with you to learn about more of what makes you awesome

HR Interface Executive Search Services is one of the most trusted Recruitment Consulting firms today & is growing exponentially as we help our clients hire game changing talent. Come be a part of this amazing journey, to stay updated on jobs & career tips & more.

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