Chief Of Staff

4 weeks ago

Vijayawada, Andhra Pradesh, India Grow Your Staff Full time
Grow Your Staff is looking for a Chief of Staff for a US-based multifamily investment and operating platform focused on workforce and affordable housing.
This is a full-time remote position.The role will have excellent growth opportunities.
You will be directly working with the client and the team.Experience required: 3 - 6 yearsTime: 5:30 pm IST - 2:30 am IST (Monday - Friday)CTC: 10 - 15 LPALocation: RemoteType of employment- Full-timeResponsibilitiesInbox & Calendar Management:Manage email inbox, prioritize messages, draft replies, and flag urgent matters.Schedule and coordinate meetings with brokers, investors, and internal team members.Anticipate needs, surface critical information, and ensure the Principal is prepared for all meetings and decisions.Deal Pipeline and CRM Management (Hub Spot): Own the firm's CRM and deal pipeline, extracting property and market information from Offering Memorandums (OMs), broker emails, and NDAs.Track deal stages and generate pipeline reports.Oversee daily Hub Spot tasks and task checklists, ensuring that all workstreams remain on track.Deal Support and Analysis:Prepare offering memos (OMs) and investor-facing materials in Power Point using firm-branded templates.Draft Letters of Intent (LOIs) in Word and assist with NDA reviews.Pull market and property-level information from Co Star to support underwriting.Extract key data from OMs and broker materials and input into pre-built Excel models. Maintain and update supporting spreadsheets, including rent rolls, property summaries, and comparable property data.Research & Communication:Conduct market diligence calls with brokers, property managers, and apartment operators with a high level of spoken English proficiency.Draft monthly investor update emails and reports with a high level of written English proficiency.Prepare concise research briefs and business memos to support investment decisions.Operations and Process Development:Document and refine SOPs for recurring tasks and firmwide business processes.Ensure digital files are organized and information is consistently logged across systems.Identify gaps in current workflows and propose solutions for greater efficiency.QualificationsBachelor's degree in Business, Finance, or a related fieldPrior experience as a Chief of Staff, Executive Assistant, Operations Manager, or similar strategic support roleStrong English communication skills, both written and verbalProficiency in MS Office Suite (Excel, Power Point, Word)Ability to learn and work with software platforms like Hub Spot and Co StarAbility to manage multiple priorities with sound judgment and minimal oversight.Demonstrated ability to think critically, anticipate needs, and act as a trusted partner to senior leadership.Preferred ExperienceReal estate industry knowledge (multifamily or commercial)Experience drafting or reviewing legal documents (NDAs, LOIs)Familiarity with Co Star or other property data tools

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