Executive Assistant

4 days ago

Gurgaon, India Lepton Software Full time
JOB RESPONSIBILITY:
 Calendar Management: Manage and optimize the executive team’s calendars, scheduling internal and external meetings, calls, conferences, and travel.
 Communication: Serve as the first point of contact for the executives, handling calls, emails, and
messages in a professional manner.
 Meeting Coordination: Organize and prepare materials for meetings, including agendas,
presentations, and meeting minutes. Follow up on action items to ensure timely completion.
 Travel Arrangements: Book and coordinate complex domestic and international travel itineraries,
accommodations, and other related logistics.
 Documentation: Prepare reports, presentations, and correspondence as requested. Maintain records, files, and databases.
 Project Support: Assist with special projects, initiatives, and research as directed by the executive
team.
 Confidentiality: Handle sensitive and confidential information with the utmost discretion.
 Office Management Support: Assist in office operations tasks.
QUALIFICATION & SKILLSET:
Experience: 5+ Years
 Bachelor’s degree in Business Administration, Communications, or a related field preferred.
 Proven experience as an Executive Assistant, Administrative Assistant, or similar role, preferably within the IT or technology industry.
 Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and G Suite (Google Calendar, Google Drive, etc.).
 Excellent organizational, time management, and multitasking skills.
 Exceptional written and verbal communication skills.
 Ability to work independently and handle multiple projects with minimal supervision.
 Strong attention to detail and ability to prioritize
 Experience managing travel arrangements and expense reports.
 Discretion and confidentiality are essential.
Preferred Skills:
 Experience supporting C-level executives in a fast-paced, high-tech environment.

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