Operations Assistant

1 month ago


india McCarthy, Lebit, Crystal & Liffman Full time
Job Description
The Operations Assistant will provide administrative support to attorneys and staff to ensure a smooth business environment.
Primary Duties and Responsibilities:
• Responsible for calendaring and updating deadlines and court dates, producing a weekly docket calendar to all attorneys.
• Conduct daily court runs to file documents, conduct research, and interface with court personnel.
• Monitor off site storage, which includes inventory of files and recalling boxes.
• Distribute incoming mail and packages daily to attorneys and staff.
• Stock paper and supplies to all printers/copy machines daily.
• Monitor supply inventory and office supplies and make order recommendations to Receptionist.
• Cover Reception Desk as needed and greet guests and vendors and direct them appropriately.
• Monitor internal document shredding process.
• Maintain cleanliness of conference rooms and office, especially before and after meetings.
• Clean out workspaces and offices for employee departures and arrivals.
Other Duties and Responsibilities:
• Assist Controller with processing cash receipts, daily bank deposit, general accounting duties, and general administrative support as requested.
• Under the direction of the Firm Administrator, assist attorneys / legal assistants with special projects.
• Assist with social gatherings and special events as needed.
• Input attorney billable and non-billable time in billing system as needed.
• Update Library materials as needed.
Requirements Required Skills/Abilities:
• Proficiency in Microsoft Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Ability to maintain composure under pressure.
• Ability to multi-task and to complete projects with little direction.
• Ability to use discretion and handle confidential information.
• Attention to detail and excellent organizational skills.
Requirements
• Minimum of 2-3 years legal assistant experience in a law firm setting. • Ability to work as a productive member of a team. • Ability to multitask, especially under pressure, and handle a high volume of work efficiently. • Proficient in Microsoft Office including Word, Excel, and Outlook. • Excellent proofreading and the ability to apply grammar, spelling, and punctuation skills a must. • Individuals must be detail oriented, confidential, dependable, and display good judgment. About Us Our culture is what separates us from the pack. It is performance based yet considerate of a healthy work-life balance. We share an unrelenting drive to exceed our clients’ expectations and deliver them more peace of mind and time to focus on the things that matter most – their families, businesses, and personal well-being. Our rallying cry is Expect More, Get More. To do this, we rely heavily on collaboration, our collective experience, and diversity.
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