Admin and facility manager

1 week ago

Thiruvananthapuram, India Aliens Tattoo Full time

Role Overview: We are looking for a detail-oriented and proactive Admin & Facilities Manager to oversee all administrative, facility, and operational support functions across our studios/offices. Your role will ensure smooth day-to-day operations by managing utilities, maintenance, procurement, IT assets, travel, and overall workplace administration.Key Responsibilities Facility & Infrastructure Management Oversee utilities (electricity, water supply, AC’s, water purifiers, pest control, etc.). Manage AMCs for equipment (AC, water purifier, etc.).Supervise repairs, maintenance, and vendor coordination. Conduct housekeeping and cleaning audits to maintain hygiene standards.Administration & Workplace Support Manage printing, paperwork, and official documentation.Arrange guest/customer needs including stay, snacks, and basic hospitality. Supervise ACU team and maintain checklists for daily tasks. IT & Asset Management Manage IT assets (allocation, maintenance, tracking). Maintain and audit other company assets. Coordinate with IT vendors for troubleshooting and upgrades. Procurement & Vendor Management Handle end-to-end procurement and purchase processes. Manage vendor relationships, contracts, and negotiations. Track renewals of AMCs, service agreements, and procurement needsInventory Management Maintain stock of consumables, merchandise, aftercare, and studio essentials. Track inward/outward movement of materials across studios. Conduct periodic inventory audits (monthly/quarterly). Prevent stock-outs through timely procurement and forecasting. Coordinate with finance for reconciliation of stock and purchases.HR & Travel Support Provide admin support during employee onboarding. Manage bookings for travel tickets, hotels, and related logistics Requirements B. Com/BBA with 5+ years of experience in administration or facilities management. Strong knowledge of vendor management, procurement, and AMC handling. Familiarity with asset management practices. Excellent communication, negotiation, and multitasking skills. Proficiency in Google Workspace, and MS Office. Strong problem-solving skills with the ability to manage multiple priorities

  • Facilities Executive

    2 weeks ago

    Thiruvananthapuram, India Quantiphi Full time

    **Years Of Experience**: 1 - 4 years **Location**: Trivandrum **Designation**: Facilities Executive : **Role & Responsibilities**: Your key tasks and responsibilities will be: - Adept at managing administrative activities involving the purchase of equipment, maintenance of procurement, housekeeping, safety, security, employee induction, etc. - Planning...

  • Admin Executive

    1 week ago

    Thiruvananthapuram, Kerala, India Tata Elxsi Full time

    **Must Have**: - Experience in an IT Company - Handling Admin Activities & Facility Management functions - Computer knowledge & Proficiency in Malayalam language are essential. **Roles & Responsibilities**: - Support Admin Manager in Facility management, Housekeeping, Transport, Cafeteria, Billing, Invoices etc. Job location: - Trivandrum Qualification...

  • Learning & Development Manager- Facilities

    6 days ago

    Thiruvananthapuram, Kerala, India Professional Hospitality & Support Services Full time ₹ 3,60,000 - ₹ 12,00,000 per year

    Position Title SuggestionsLearning & Development Manager (Facilities / Hospitality / Healthcare)L&D Specialist – Facility OperationsExecutive/Assistant Manager – Learning & Development (Facility-Based)LocationKeralaRole OverviewLead the design, execution, and evaluation of training programs tailored to facility operations—covering areas such as...

  • HR Assistant- Facilities Management

    1 week ago

    Thiruvananthapuram, Kerala, India Professional Hospitality & Support Services Full time ₹ 2,40,000 - ₹ 4,80,000 per year

    We are seeking a proactive and experienced HR Assistant with a strong understanding of labour laws, statutory compliance, and employee relations to join our team in Trivandrum Head office at Anayara . The ideal candidate will be responsible for managing end-to-end recruitment in facilities sector , addressing labour issues, and ensuring full compliance with...

  • Admin Executive

    2 weeks ago

    Kazhakoottam, Thiruvananthapuram, Kerala, India Handy sQuad Full time

    **Job Title**: Admin Executive (3+ Years Experience) **Department**: Administration **Company**: Handysquad Facility Management **Employment Type**: Full-time **Job Summary** **Key Responsibilities** - Handle day-to-day administrative tasks and office operations - Manage **purchase activities** - from collecting quotations to order follow-up and delivery -...

  • Admin Executive

    3 days ago

    Kazhakoottam, Thiruvananthapuram, Kerala, India Handy sQuad Full time

    **Job Title**: Admin Executive (3+ Years Experience) **Company**: HandysQuad Facility Management Pvt Ltd **Location**: Kazhakootam **Job Type**: Full-time **Job Summary**: **Key Responsibilities**: - Handle daily office administration - Manage purchases - quotations, orders, follow-ups - Coordinate with vendors and maintain vendor records - Monitor and...

  • Training Manager- Hospital Facilities Management

    2 weeks ago

    Thiruvananthapuram, Kerala, India Professional Hospitality & Support Services Full time ₹ 3,00,000 - ₹ 5,00,000 per year

    Position Title SuggestionsTraining Manager - Hospital Housekeeping Facilities ManagementLearning & Development Manager (Facilities / Hospitality / Healthcare)L&D Specialist – Facility OperationsExecutive/Assistant Manager – Learning & Development (Facility-Based)LocationKeralaRole OverviewLead the design, execution, and evaluation of training programs...

  • Facility Executive

    5 days ago

    Thiruvananthapuram, Kerala, India pankajakasthuri ayurveda medical college hospital Full time

    nate The Facility Executive is responsible for ensuring that the hospital's physical environment is safe, functional, and conducive to providing high quality patient care. This role involves overseeing the maintenance ,cleanliness ,security and overall operational efficiency of the hospital's facilities. The facility executive will coordinate with various...

  • Accounts and Admin Manager

    6 days ago

    Thiruvananthapuram, Kerala, India Anonymous Full time

    We are a leading manufacturer of Medical and Industrial Oxygen and are currently seeking qualified professionals to join our team in the following positions:Position: Accounts & Admin ManagerLocation: KeralaQualifications: B.Com / Inter CA / MBA (Finance)Experience: Minimum 10 yearsPosition: IT ExecutiveLocation: GoaQualification: Degree in Information...

  • Travel Admin

    7 days ago

    Thiruvananthapuram, Thiruvananthapuram / Trivandrum, India Genrobotics Full time

    Job Description We are looking for a Travel Admin to manage all travel-related activities in the organization. The role involves booking transportation like flights, buses, trains, and cabs, as well as accommodation, including international travel.You will arrange travel and stays for business meetings and official visits, coordinate with vendors for travel...