Executive Administrative Assistant
3 weeks ago
The Candidate:
The ideal candidate should have previous experience as an Executive Assistant for at least 3 years, excellent at calendar management (Microsoft calendar / Zoom etc). Must be proactive with a desire to learn new skills. It is essential the candidate is proactive as well as detail orientated. Able to work under pressure and deadlines. Fluency in English is a must due to comprehensive notes required for Meeting Minutes. Able to hit the ground running.
Responsibilities (includes not limited to)
Team Calendars Maintenance
Follow up emails
Maintain Contact List
Organize documents and reports
Minute of Meetings
Book travel arrangements
Book overseas conference calls, rooms, taxis, couriers, hotels etc.
Submit and reconcile expense reports
Prepare and monitor invoices
Qualifications
Bachelor's degree or equivalent experience
Experience in an administrative role
Strong written ENGLISH and verbal communication skills
Ability to work in high intensity, fast-paced environment
Versatility in Zoom, MS Office especially, Outlook, Word, PPT and Excel
Salesforce knowledge a plus
Excellent time management skills and ability to multi-task and prioritize work
Must reside in Chennai
Flexibility with timing is IMPORTANT for this role
Next Steps
Please email us at with the subject line “ JB EA Position ”
1. Full Name
2. Role for which you are applying
3. Latest/current job details - and reasons for leaving
4. Current & expected salary
5. Expected date of joining / availability and duration
6. City/Country in which you are residing, if Chennai resident, specify locality and if you have
your personal transport
7. Do you have a laptop/pc that can be used for your work
8. Do you have a broadband connection/ which one?
9. On a scale of 1 to 10
a. Rate your proficiency in spoken and written English
b. Rate your proficiency in calendar management and setting up calls.
c. Rate your proficiency in taking notes
10. How did you hear about this position
11. Why should we hire you
12. Please attach your CV/resume, cover letter and supporting docs in PDF format
13. Provide a crisp write-up between 200-500 words, “About yourself, your personal goals and what you bring to this role” (This is a test of your communication and English skills)
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